Office Administrator

Forge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB. We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of one of our clients.

Meet Exergy

Exergy Solutions Inc. (“Exergy”) is at the forefront of driving innovation in the energy industry, serving as a catalyst for technology adoption across various stages, from initial strategic planning to the seamless integration of advanced solutions and technologies. Our services include:

Innovation Advisory: Our expertise aids clients in navigating the complex energy transition landscape. We identify viable solutions and formulate economic pathways to achieve net-zero emissions, helping clients align with environmental goals.

Innovation Engineering EPC: Our team rapidly deploys small-scale technology, combining engineering skills with project management for cost-effective solutions.

Innovation Manufacturing: At Exergy, we recognize the pivotal role of Additive Manufacturing (AM) in enhancing Digital Supply Chain Solutions. Through AM, we optimize supply chains by producing critical components on-demand, reducing lead times, minimizing inventory costs, and ensuring seamless operations. Our AM capabilities contribute to the digitization of supply chains, offering clients greater flexibility and efficiency.

Our unique blend of skills, coupled with our focus on innovation, not only saves time and costs but also delivers tangible results. This integrated approach ensures that our clients remain at the forefront of technological advancements and sustainable practices in the energy sector.

About The Role

Reports to: The Office Manager

Exergy is seeking for a talented and self-motivated Office Administrator to join our team and help manage the day-to-day administration of our organization. If you enjoy working in an environment that values creativity, critical thinking, and innovation, then this will be a great fit for you. At Exergy, we are fortunate to have attracted a group of talented individuals who are driven by a desire to solve real problems and who are committed to working collaboratively to achieve shared goals. This role is 5 days per week position at the Quarry Station location.

Key Responsibilities

• Preparing purchase orders and maintaining detailed records of procurement activities for the projects
• Coordinating with internal departments to ensure proper communication and understanding of procurement needs and specifications
• Placing and tracking orders and ensure timely delivery of goods and services
• Handling basic bookkeeping tasks such as expense coding and work with the team to ensure these are submitted in a timely manner
• Support with the coordination of shipment of goods: determine best method of shipment and arrange shipping
• Assistance with greeting visitors and answering incoming calls professionally and redirecting them to the appropriate personnel
• Book travel arrangements for team members
  
  

Qualifications

Candidates for this position will have:

• Outstanding communication and interpersonal skills
• Proficiency with basic accounting and office procedures
• Excellent organizational skills
• Proficiency with office software like Microsoft office 365, QBO, DEXT
• Ability to deal with multiple projects and tight deadlines
• Excellent data entry skills
• Ability to work well in a team environment and independently
• High school diploma; with post-secondary or proven experience as an office administrator
  
  

Exergy Offers a Comprehensive Benefits Program

• Company Events
• Medical Services, Supplies and Equipment
• Paramedical Practitioners
• Prescription drug
• Dental Coverage
• Eye Exams and Vision Care
• Out of country emergency
• Employee Family Assistance Program
• Heath Care Spending
• Short Term Disability
• Long Term Disability
• Basic Life and AD&D
• Dependent Life