Law Library Assistant

Job Information
Job Title: Law Library Assistant
Job Requisition ID: 65115
Ministry: Justice
Location: Calgary
Full or Part-Time: Full-time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open
Closing Date: December 4, 2024
Classification: Administrative Support 5
Salary: ​$1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

Alberta Law Libraries (ALL) is a province-wide network of law libraries operating within Alberta Justice, Strategy, Support, and Integrated Initiatives (SSII) Division. The libraries provide access to legal information resources and legal research services to the legal community (judiciary, crown prosecutors, lawyers, law students and court employees), other libraries and the public.

For further information: https://lawlibrary.ab.ca/

Role Responsibilities

Are you a dynamic, innovative person with a passion for delivering the best client experience? If so, Alberta Law Libraries has one (1) permanent position, in Calgary. Reporting to the Team Lead South, the Law Library Assistant will provide for and coordinate the delivery of administrative and operational support to the Alberta Law Libraries (ALL) team and to the information Reference and Training Services team.

As a Law Library Assistant the responsibilities will include:

• Provide basic front- line services to support clients within the Calgary Alberta Law Library.
• Provide general information about court forms, where to find them and what the fields mean.
• Provide maintenance of a relevant collections for all Alberta Law Library user groups.
• Provide reference support, including pro-active, timely and accurate legal information services to clients at the reference desk.
• Maintenance and inventory of pamphlets and/or booklets to support self-represented litigants.
• Ensure effective and efficient administration for the library.
• Supporting the maintenance of photocopiers, including the supplies, service, repairs and including moves of machines.
• Provide support for courier services for the branch.
• Liaising with facilities management.
• Collection, sorting and distributing incoming and outgoing mail.
• Ensure the proper functioning of varied business and operational outputs.
• Processing all cash financial transactions for monthly bank deposits.
• Assisting with receiving, processing, distribution, and retention of materials as required.
• Completion of other duties and projects as assigned.

To be successful in this role, you will demonstrate the following:

• Effective listening, verbal and written communication and interpersonal skills, including excellent rapport with a diverse clientele.
• Ability to work effectively as a team member as well as be able to work independently.
• Be customer service-oriented and be able to work under pressure.
• Be able to deal with unpredictability and diversity of questions.
• Ability to reduce barriers to obtain better outcomes.
• Ability to anticipate, identify and resolve problems and recognize when to consult with the Team Lead.
• Ability to identify work priorities and manage timeline to complete tasks within set deadlines.
• Ability to learn and adapt to new technologies and remain flexible in a fast-paced, changing work environment.
• Physical ability to move library materials between shelves and pack and unpack boxes of books.
• Strong organizational skills with an eye for detail and accuracy.

Please click on this link to view the job description for this position.

Qualifications

High School Diploma and a minimum of three (3) years of related library or office experience.

Equivalencies may be considered:
Diploma and a minimum of one (1) year related experience, Certificate and a minimum of two (2) years related experience.

Required:
• Please outline how your experience as it relates to the qualifications in detail in your cover letter. Applications without a cover letter will not be considered. Your written assignment will be assessed.
• Proficiency in MS Office Suite (Word, Excel, Acrobat and MS Teams).

Assets:
• Experience working in a library setting.
• Post-secondary Library Technician Diploma.
• Experience with legal information resources and materials.
• Experience applying library principles, practices, procedures, and systems.
• Experience using technology applications including video-conference systems, integrated library systems (Voyager) and/or other database applications, searching online databases and the internet.

Candidates with lesser qualifications may be considered at a lower classification and salary.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

• Agility - Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
• Build Collaborative Environments - Ability to work as a member of a team comprised of stakeholders both within and outside of government whose goal is supporting Albertans.
• Creative Problem Solving - Ability to assess options and implications in new ways to achieve outcomes and solutions.
• Drive for Results - Ability to proactively build networks, connect and build trust in relationships with a variety of stakeholders.
• Systems Thinking - Ability to understand the broader impact of your work and to anticipate outcomes.

Notes

Hours of work: Monday – Friday, 8:15 am - 4:30 pm (36.25/week)

Positions currently available: One (1) permanent full-time position

Location: Calgary Law Courts – 20th Floor, 601 – 5th Streets S.W. Calgary T2P 5P7

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Positive workplace culture and work-life balance
• Leadership and mentorship programs
• Opportunity to participate in flexible work arrangements such as working from home up to one (1) day per week and/or and modified work schedule agreement
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Krista Lammie at [email protected].