Workforce Planning Assistant

Job Information
Job Title: Workforce Planning Assistant
Job Requisition ID: 64518
Ministry: Justice
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: December 5, 2024
Classification: Administrative Support 5
Salary: ​$1,913.27 to $2,342.49.45 bi-weekly ($49,745 to $61,138/yearly)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice.

To learn more about Alberta Justice, please visit https://www.alberta.ca/justice

To learn more about Alberta Crown Prosecution Service, please visit https://www.alberta.ca/alberta-crown-prosecution-service.aspx

Role Responsibilities

Are you looking for a great opportunity to provide administrative support to the Director, Workforce Planning? The Government of Alberta is currently seeking a highly organized and motivated individual to provide senior administrative support to the Director, Workforce Planning.

Reporting to the Director, Workforce Planning, this position will be responsible for coordinating workforce planning processes for the Alberta Crown Prosecution Services (ACPS) including position tracking, staffing requests and reclassifications. This position will be required to maintain a divisional database for analysis and reporting purposes, as well as providing the day to day administrative support to the Workforce Planning Unit.

Your main responsibilities will include:
• Provide administrative support to the Director, Workforce Planning; Manager, Security; Mental Health and Wellness Coordinator and Recruitment & Retention Specialist.
• Provide support to staff including drafting letters, memoranda, briefing information and reports, ensuring information is accurate.
• Perform a wide range of administrative support services including composing regular correspondence, making travel arrangements and researching files.
• Facilitate smooth flow of communication between offices to provide information and ensure consistency.

• Maintain a working file consolidating relevant information, requests and administrative information organized by crown office.
• Manage, track and ensure ACPS Crown Prosecutors receive their appointments and designations in a timely manner.
• Manage paperport system for personnel files.
• Review Assessed Legal Experience (ALE) profiles, salary adjustments, and any other pertinent information.
• Assist with HR changes and transition processes within the Division.
• Manage and ensure all paperwork is completed correctly and up to date for the Alternative Work Arrangements for ACPS.
• Manage and ensure all paperwork is completed for employees working Hybrid Program.
• Develop and maintain personnel database to ensure accuracy of information for budget and staffing decisions.
• Develop and produce reports for Director, Workforce Planning.

The ideal candidate will possess:
• Sound administrative skills including proficiency in using spreadsheets and database.
• Excellent oral and written communication skills.
• Strong coordination and implementation skills to manage multiple priorities within demanding timeframes.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Ability to work with stakeholders in a professional manner.
• Ability to work in a fast-paced environment, prioritize work and meet tight deadlines.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments.
• Drive for Results - Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress.
• Develop Self and Others – Desire to invest in the development of the long-term capability of self and others.
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders.
• Systems Thinking – Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas.
• Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Post-secondary certificate or diploma within the administrative, legal or human resources field, and three years of related experience in administrative, legal or human resources field, or equivalent as described:

Directly related education or experience considered on the basis of:
• 1 years of education for 1 year of experience.
• 1 years of experience for 1 year of education.

Required:

• Knowledge and understanding of working with Crown Prosecutors, Provincial Prosecutors, non- legal professionals and non-legal support staff within the Alberta Crown Prosecution Division.
• Experience working with Microsoft Office, and Adobe Professional is required.
• Experience working in a legal, administrative or human resources role within an office environment is required.

Asset:
• Budget Management experience would be considered an asset.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This opportunity is located in Edmonton.

The Hours of Work are 36.25 hours per week, Monday to Friday.

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

This competition may be used to fill future vacancies.

The Alberta Public Service is a great place to work!

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cindy Zaiffdeen at [email protected].