Contract Coordinator

Finance & Accounting: Contract Coordinator and Finance Clerk

Location: Vancouver/Edmonton/Calgary/Toronto/Remote

Employment Type: 0.5-1.0 FTE

Stok leads organizations to decarbonize now. We integrate expertise across sustainability consulting, energy engineering, commissioning, and project delivery. From the enterprise to asset level, we provide clients with strategy, management, and technical support to translate bold commitments into impact. Stok is a Certified B Corp and ILFI Just organization, and has been recognized as a Top Impact Company and Best Workplace. Our global team delivers on client ambitions across programs and projects worldwide.

Position Description

Do you get excited about working on diverse projects, engaging in problem-solving, and collaborating with various teams to drive bold change? Are you inspired by working alongside passionate experts redefining sustainability? Looking for a career where purpose and impact take center stage? Stok seeks a dynamic Contract Coordinator to support our drive for growth as a catalyst for bold impact.

In this role, you will be responsible for coordinating contracts and agreements alongside the Contract Manager, ensuring compliance with relevant policies and regulations, and completing project setup in Stok’s ERP software. This role requires strong collaboration skills to work effectively within a self-managed governance framework. Attention to detail is crucial as the coordinator will review documents, track contract milestones, and support negotiations. The ideal candidate should be proactive, organized, and possess excellent communication skills to facilitate discussions and resolve issues that arise during the contract lifecycle. Join a supportive, purpose-driven team where everyone contributes their expertise to deliver impact, forge meaningful connections, and push the boundaries of what’s possible.

Responsibilities

• Support the Contract Manager in the following areas of responsibility
• Coordination and/or negotiation of contract provisions or changes among internal and external stakeholders.
• Summarizing contract requirements and ensure contract execution abides organizational policies.
• Administering, preparing, revising, and monitoring contracts that involve purchase or sale of goods and services.
• Reviewing and evaluating contracts for Stok’s risk management practices.
• Create projects in Stok’s ERP software for project managers.
• Frequent audits of project data and contract data.
• Providing any required additional support to mitigate risk exposure.
• Managing insurance compliance and certificates of insurance for clients and subconsultants.
• Conduct project setup for all new Canada-based projects.
  
  

Support the Director of Accounting and Payroll Clerk in the following areas of responsibility, including but not limited to the following.

Please note that contract management responsibilities will be the primary function of this role.

• Processing employee payroll accurately and on time.
• Maintaining and update payroll records, including tax and benefit deductions.
• Ensuring compliance with federal, state/provincial, and local payroll laws.
• Addressing payroll inquiries and resolve discrepancies.
• Assisting with preparing payroll-related reports for management.
  
  

Qualifications

What you’ll need to be successful in this role:

• Bachelor of Business Administration or Commerce
• Experience with contracts in the Architecture, Engineering & Construction (AEC) industry
• Exceptional Analytical Skills: Precision, efficiency, and creativity in handling data or challenges.
• Collaboration and Communication: Ability to work effectively with diverse personalities and work styles, partnering with operational team members, project team members, and service providers.
• Organizational and Time Management Skills: Proven ability to manage multiple priorities, track deadlines, and ensure the seamless delivery of high-quality contracts.
• Attention to Detail: A sharp eye for detail, thoroughness, and accuracy to ensure all deliverables meet Stok’s high standards, contract law and compliance regulations.
• Self-Management Skills: ability to work autonomously, the understanding/discretion to know when to pull others into the fold and the drive to turn your words into actions
• Proficiency with MS Office applications, especially Word and PowerPoint, and Adobe Suite
  
  

Additional qualifications we’d be excited for you to bring:

• Experience with public agency contracting and procurement processes in Canada
• Experience with Deltek VantagePoint or other Deltek products
• Familiarity with ClickUp and SharePoint
  
  

At Stok, We Seek Culture Add, Not Culture Fit

Our Values-Aligned Team Members

• Craft innovative ideas and have a say in how the firm operates. We have built self-management and distributive governance into our organizational structure to enable every team member to share input on policies and procedures.
• Contribute to an environment where work feels enjoyable, creative, and fulfilling, blending productivity with energy and enthusiasm. At Stok, we refer to this as “work is play”.
• Strive for a better way to do business and create a positive impact through their work. Stok believes in business as a force for good and is a certified B Corp, demonstrating our commitment to maximizing social and environmental impacts, in addition to profit.
• Give back in a meaningful way. We donate 2% of profits to causes we believe in.
• Advocate for a level playing field. Stok has intentionally baked social justice into our operations, which we hold ourselves accountable to through our International Living Future Institute JUST Label.
  
  

Our purpose is to boldly catalyze an environmentally restorative and socially equitable world, and Stok needs you to help fulfill it!

How We Support You

Family is important. You can’t be your best self without knowing that your family is getting what they need to thrive, which is why Stok offers the following benefits in Canada:

• 50% employer-funded group benefit plan including extended health and dental, taking care of basics.
• Life (including spousal and dependents), AD&D, Long-Term Disability, and Critical Illness insurance because we like to be prepared for anything.
• Employee Assistance Program providing additional resources for mental health, stress management, financial advice, and work-life integration, completely confidentially.
• Health & Wellness Spending Accounts a top up to further support your wellbeing.
  
  

Autonomy is structured into Stok’s culture by design. We value self-management practices. That’s why we offer:

• Flexible work schedules. We all work our best in different ways, so empower you to find yours.
• Flexible Personal Time Off. We provide a guaranteed 10 paid holidays, wellness and vacation time. We know taking time for ourselves is healthy and fosters growth. We trust you to ensure expectations for your role are met, so take time off when you need it.
  
  

Social and environmental justice are critical to our vision, so we bake them into everything we do. We offer:

• Employer-matched RRSP program so you can invest in a future you believe in.
• Paid volunteer time each year so you can give back to your community and the causes that matter most to you!
  
  

Bonus Benefits

• Transparent, objective, merit-based compensation and profit distribution policies
• $750 annual professional development stipend
• Work-from-home (WFH) and technology stipend to support ergonomics and remote work
• Cell phone reimbursement
• Personal company credit card
• Annual Parks Canada Discovery Pass
  
  

Benefits listed are applicable to Canada residents only. International and US applicants will receive information regarding their specific benefits packages directly from a People Operations Specialist during the recruitment and hiring process.

Stok does not require team members to be in an office, but our office locations are open to foster team collaboration and connectivity. This role will have the opportunity for in-person collaboration with Stok teams in Vancouver and/or Edmonton but can be located anywhere in Canada.

COMPENSATION RANGE: $58,500-$85,600 based on market location and experience.