Proposal Coordinator

About Stok

Stok leads organizations to decarbonize now. We integrate expertise across sustainability consulting, energy engineering, commissioning, and project delivery. From the enterprise to asset level, we provide clients with strategy, management, and technical support to translate bold commitments into impact. Stok is a Certified B Corp and ILFI Just organization, and has been recognized as a Top Impact Company and Best Workplace. Our global team delivers on client ambitions across programs and projects worldwide.

Position Description

Do you get excited about partnering with global brands to drive bold change? Are you inspired by working alongside passionate experts redefining sustainability? Looking for a career where purpose and impact take center stage? Stok seeks a dynamic Proposal Coordinator to support our drive for growth as a catalyst for bold impact.

As Proposal Coordinator, you'll help our teams ensure every interaction with Stok leaves the audience impressed—met with sincerity, boldness, and joy. Working alongside a passionate, values-aligned global team, you'll craft compelling proposals that support our mission to create an environmentally restorative and socially equitable world. In this role, you'll collaborate directly with business leaders, subject matter experts, and our Client Solutions team, as well as your fellow marketers. Together, you'll uncover opportunities, create standout proposals, and drive results that advance client ambitions.

Join a supportive, purpose-driven team where everyone contributes their expertise to deliver impact, forge meaningful connections, and push the boundaries of what's possible.

Responsibilities

• Opportunity Prioritization: Facilitate the Go/No-Go process, helping teams evaluate and prioritize opportunities that align with our growth goals and deliver the greatest impact.

• Opportunity Discovery and Research: Regularly monitor industry trends and sites to identify new opportunities by gathering research on clients, competitors, and markets. Maintain a proactive approach to uncovering insights that drive strategy and impact.

• Proposal Development: Collaborate with business leaders, subject matter experts, and the Client Solutions team to craft compelling Statements of Qualifications (SOQs) and proposals. Ensure all submissions are clear, compliant, and tailored to client goals.

• Creative Storytelling: Assemble written and visual content for client presentations, weaving technical expertise and bold messaging into a narrative that resonates.

• Document Production and Layout: Ensure all proposals and client-facing deliverables are visually polished, professionally formatted, and aligned with our brand—leaving audiences impressed at every interaction.

• Process Management: Track schedules, milestones, and deliverables for individual pursuits and proposals—ensuring seamless coordination and on-time delivery.

• Content Creation and Organization: Develop and maintain systems to organize and retrieve information— including templates, boilerplate content, visuals, and client data—streamlining future proposals and communications.

• Strategic Support: Assist in creating pursuit plans and coordinating client outreach activities, enabling our teams to align with client needs before RFPs are even released.

• Team Collaboration: Partner with cross-functional teams to gather input, facilitate pre-submittal meetings, and refine messaging for maximum impact.

Qualifications

What you'll need to be successful in this role:

• Experience with Requests for Proposals (RFP) and/or Requests for Qualifications (RFQ) processes, ideally in architecture, engineering, or construction.
• Exceptional Writing and Editing Skills: Ability to craft clear, concise, and compelling content tailored to diverse audiences, ensuring proposals and deliverables are polished and professional.
• Collaboration and Communication: Ability to work effectively with diverse personalities and work styles, partnering with business leaders, subject matter experts, and fellow marketers.
• Organizational and Time Management Skills: Proven ability to manage multiple priorities, track deadlines, and ensure the seamless delivery of high-quality proposals and client-facing materials.
• Attention to Detail: A sharp eye for detail in written content, visuals, and layouts to ensure all deliverables meet Stok's high standards.
• Strong Research Capabilities: Proficiency in gathering and synthesizing data about clients, competitors, markets, and opportunities to inform strategy.
• Self-Management Skills: Ability to work autonomously, the understanding to know when to pull others into the fold and the drive to turn your words into actions.
• Proficiency with MS Office applications, especially Word and PowerPoint.

Additional qualifications we'd be excited for you to bring:

• Knowledge of Go/No-Go Processes: Experience facilitating RFP/RFQ evaluation and decision making with multiple internal contributors.
• Experience with public agency contracting and procurement processes in Canada.
• Creative design skills for developing visually engaging client presentations and deliverables.
• Familiarity with AI technologies (e.g., ChatGPT) and enthusiasm for learning how to integrate these tools to enhance proposal quality and streamline processes.

At Stok, We Seek Culture Add, Not Culture Fit

Our Values-Aligned Team Members:

• Craft innovative ideas and have a say in how the firm operates. We have built self-management and distributive governance into our organizational structure to enable every team member to share input on policies and procedures.
• Contribute to an environment where work feels enjoyable, creative, and fulfilling, blending productivity with energy and enthusiasm. At Stok, we refer to this as "work is play".
• Strive for a better way to do business and create a positive impact through their work. Stok believes in business as a force for good and is a certified B Corp, demonstrating our commitment to maximizing social and environmental impacts, in addition to profit.
• Give back in a meaningful way. We donate 2% of profits to causes we believe in.
• Advocate for a level playing field. Stok has intentionally baked social justice into our operations, which we hold ourselves accountable to through our International Living Future Institute JUST Label.

Our purpose is to boldly catalyze an environmentally restorative and socially equitable world, and Stok needs you to fulfill it!

How We Support You

Family is important. You can't be your best self without knowing that your family is getting what they need to thrive, which is why Stok offers the following benefits in Canada:

• 50% employer-funded group benefit plan including extended health and dental, taking care of basics.
• Life (including spousal and dependents), AD&D, Long-Term Disability, and Critical Illness insurance because we like to be prepared for anything.
• Employee Assistance Program providing additional resources for mental health, stress management, financial advice, and work-life integration, completely confidentially.
• Health & Wellness Spending Accounts a top up to further support your wellbeing.

Autonomy is structured into Stok's culture by design. We value self-management practices. That's why we offer:

• Flexible work schedules. We all work our best in different ways, so empower you to find yours.
• Flexible Personal Time Off. We provide a guaranteed 10 paid holidays, wellness and vacation time. We know taking time for ourselves is healthy and fosters growth. We trust you to ensure expectations for your role are met, so take time off when you need it.

Social and environmental justice are critical to our vision, so we bake them into everything we do. We offer:

• Employer-matched RRSP program so you can invest in a future you believe in.
• Paid volunteer time each year so you can give back to your community and the causes that matter most to you!

Bonus Benefits

• Transparent, objective, merit-based compensation and profit distribution policies
• $750 annual professional development stipend
• Work-from-home (WFH) and technology stipend to support ergonomics and remote work
• Cell phone reimbursement
• Personal company credit card
• Annual Parks Canada Discovery Pass

Benefits listed are applicable to Canada residents only. International and US applicants will receive information regarding their specific benefits packages directly from a People Operations Specialist during the recruitment and hiring process.

Stok does not require team members to be in an office, but our office locations are open to foster team collaboration and connectivity. This role will have the opportunity for in-person collaboration with Stok teams in Vancouver and/or Edmonton but can be located anywhere in Canada.

COMPENSATION RANGE: $54,500-$75,500 based on market location and experience.