Administrative Assistant

Company Description

Advanced Machine Technology is a pioneering leader in the design, development, and manufacturing of cutting-edge industrial robotics solutions. With a focus on innovation, quality, and customer satisfaction, we are revolutionizing automation processes in various industries.

Role Description

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a key role in supporting office operations by managing administrative tasks, including bill entry, account reconciliation, purchase order (PO) generation, and general office duties. This role requires a proactive individual with strong organizational and communication skills to ensure smooth day-to-day operations.

Key Responsibilities:

• Provide general administrative support to ensure efficient office operations.
• Manage and organize schedules, meetings, and appointments.
• Handle data entry, including entering bills and maintaining accurate records.
• Reconcile accounts to ensure accuracy and resolve discrepancies in a timely manner.
• Generate and manage purchase orders (POs) in alignment with company policies.
• Communicate professionally with vendors, clients, and team members.
• Maintain office supplies and handle routine inventory checks and reordering.
• Prepare reports, correspondence, and documentation as required.
• Ensure filing systems (both physical and digital) are organized and up-to-date.
• Support various departments with administrative tasks and special projects as needed.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting or ERP software.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and a high level of accuracy.
• Effective verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Flexible and enthusiastic about acquiring new skills to meet evolving business needs.

Preferred Skills:

• Experience with accounting software or systems (e.g., QuickBooks, SAP).
• Basic understanding of accounting principles, including bill entry and account reconciliation.
• Strong problem-solving skills and a proactive approach to tasks.

What We Offer:

• Competitive salary and benefits package.
• A supportive and collaborative work environment.
• Opportunities for professional growth and skill development.

How to Apply:

Please submit your resume and a brief cover letter detailing your qualifications and interest in the position. We welcome and encourage applications from Métis individuals and others who identify as members of Indigenous communities.