Parts Coordinator

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we focus on enabling innovation through our services, actively seeking opportunities for our clients’ businesses. We manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, the Middle East, Australia, and Asia. Further information is available at www.bgis.com

SUMMARY

A Parts Coordinator manages tasks related to inventory in a warehouse setting. Their role includes physical, administrative, and management duties to maintain stock inventory at optimized levels, ensuring the business operates efficiently to meet contractual obligations.

Please note, this is a full-time onsite position located in Burnaby.

KEY DUTIES & RESPONSIBILITIES

Inventory Control

• Prepare required parts for technician pick-up and truck restocking.
• Track and manage stock on technician trucks and replenish parts based on pre-determined reporting.
• Monitor inventory levels and report exceptions for replenishment.
• Analyze parts calls to order necessary parts, emphasizing urgency.
• Assist local technicians with part changes and inventory issues.
• Communicate inventory issues with national parts manager and technicians.
• Lead annual inventory audit for the warehouse and trucks.
• Coordinate warranty parts returns and ensure credit procedures are followed.
• Transfer customer-owned dispenser parts to inventory for future use.
• Innovate procedures to solve problems and share with the national parts manager.

Sourcing and Purchasing

• Create and place purchase orders for non-standard job parts.
• Negotiate prices with vendors to obtain the best rates.
• Manage vendor relationships to reduce order lead time.
• Monitor parts orders and update management of exceptions.

Warehouse Management

• Ensure safety compliance with corporate HSE standards.
• Inspect safety gear and maintain organization in the warehouse.
• Label and barcode select inventory.
• Conduct housekeeping and safety audits.
• Manage waste disposal and maintain a tidy work environment.

Shipping and Receiving

• Receive and confirm shipment of new parts, checking condition and invoiced amounts.
• Manage transfer of parts to warehouse and technician bins.
• Handle shipments to other regional shops and customer sites.

Accounts Payable

• Manage invoices from vendors, ensuring timely billing and approval.

KNOWLEDGE & SKILLS

• Time Management: Prioritize and plan time-sensitive duties.
• Office Experience: Advanced business software skills (e.g., SAMPro, Excel, Outlook).
• Problem Solving: Break down challenges into manageable tasks.
• Supply Chain Management: Hands-on experience in supply chain or logistics preferred.
• Warehouse Management: Experience in warehouse operations preferred.
• Fuel Industry Knowledge: Experience in customer service in the fuel service industry preferred.
• Relevant Post-Secondary Education.

Licenses and/or Professional Accreditation

None required.

This position offers a salary range of $43,931 - 54,919 per annum based on competencies, experience, and education.

At BGIS, we value diversity and inclusion as key business drivers. We maintain a barrier-free recruitment process, providing equal employment opportunities. If you require accommodation during recruitment, please contact us at askHR.