Data Clerk/Receptionist

Description of Organization

Community Living Mississauga has been a source of support for people who have an intellectual disability since 1955. Community Living Mississauga provides a variety of supports and services to people who have an intellectual disability, including: residential supports, employment resources, community engagement, Supported Independent Living, respite, and various day support options. Our mission is to provide support to people to ensure their quality of life in the community is meaningfully improved, promoting inclusion and independence.

For more information about Community Living Mississauga, we invite you to visit our website at www.clmiss.ca.

Location Proximity

Mississauga, ON

Description of Position

The Data Clerk/Receptionist is a permanent, full-time opportunity. The Data Clerk/Receptionist is to mentor and model Community Living Mississauga’s Vision, Mission, Philosophy and Values and to effectively incorporate them into the day-to-day administrative operations of the agency. As well as to monitor the achievements related to Basic Assurances and Shared Values and to ensure that measurability is present in all cases.

Description of Duties

• Provides professional resource and support to people, families, organization and the community through reception duties.
• Completes essential job duties in a thorough and detailed manner.
• Remains current and informed regarding organizational information.
• Knowledgeable and pursues resources available in the community.
• Acts as back-up/support as required.
• Provide accurate and efficient Data Entry in the internal Database (AIMS), as well as process referral information from DSCIS (Ministry Database).
• Assists with database entries and updates as required.
• Sort and maintain agency central files of the people supported (active, closed, progress notes, etc.) as required.
• Provide all reception coverage when the primary receptionist is unavailable to be at reception (lunch, vacations, etc.).
• Respond to inquiries regarding general office administration including phone, fax, email in a timely and appropriate manner.
• Provide general administrative support including photocopying, faxing, emailing, form updates.
• As part of the overall team, assists with training set-up and support as required.
• Knows and follows emergency back-up procedures.
• Demonstrates effective use of technology.
• Performs other duties as assigned.

Qualifications

• A recognized certificate or Community College diploma in Office Administration.
• A minimum of 1-3 years full time relevant work experience at an administrative level in a non-profit or charitable organization.
• Reception Skills (ability to manage busy multiline switchboard, greet public, etc.).
• Demonstrated ability to apply time-management in a changing environment.
• High computer proficiency in programs such as MS Office, etc.
• Reception and switchboard experience.
• Excellent analytical, interpersonal and communication skills.
• Valid Ontario Driver’s license (Class G or G2) and insurance as well as access to a reliable vehicle.
• Fluent in French (or additional second languages).

Additional Information

Community Living Mississauga is a leader in providing support to people who have an intellectual disability. You will be joining a diverse, inclusive and passionate team of employees who are dedicated to making a meaningful difference in the lives of people. We offer:

• The opportunity to make a meaningful difference in someone’s life.
• On-going learning and career development opportunities.
• Access to exclusive discount offers and savings on entertainment, travel, attractions, shopping, health, wellness, sports and more.
• Membership in a defined contribution pension plan (subject to meeting eligibility requirements).
• Extended Health, Dental and Vision Care.
• Employee and Family Assistance Program.
• Employee Recognition & Rewards Programs.
• Friendly, respectful, supportive and inclusive work environment.

Community Living Mississauga values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices, including accommodation at any stage of the recruitment process in compliance with the Accessibility for Ontarians with Disabilities Act.