Proposals Coordinator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

Aecon is seeking our next Proposals Coordinator to join our dynamic Civil East team and play a crucial role in securing new business opportunities. Are you a detail-oriented professional with a knack for crafting compelling proposals? We want you on our team!

What You’ll Do Here:

• Develop proposal calendars and responsibility matrices.
• Create proposal templates, resume templates, project sheet templates.
• Format proposals, resumes, and project sheets in preparation for proposal close-out.
• Track proposal deliverables required from internal and external partners.
• Research relevant statistics, project work plans and other sources of information to extract relevant content.
• Gather and coordinate flow of information from subject matter experts for proposals.
• Ensure all proposal content is supplied by the team to remain compliant with the RFQ.
• Prepare or edit key staff resumes, project sheets, and organization charts.
• Organize and schedule team meetings, prepare meeting agendas and take minutes.
• Print, package and submit final bid/proposal submissions prior to deadline.
• Manage SharePoint or other document management systems.
• Data entry to maintain accuracy of pursuit reports and scheduling.
• Track and report on Key Performance Indicators (KPIs) and other team objectives.
• Oversee writing, formatting, and proofing/editing of proposals based on input from multiple authors.
• Work with graphic designers to develop JV logos, binder and tab designs, etc.
• Ensure materials are ordered and available for final assembly of proposals.
• Attend pre-bid and post-bid meetings. Document results & lessons learned; report back to the project team.
• May be required to prepare period reports for senior management.
• Some travel may be required.
• May review and develop a detailed understanding of client bid requirements.

What You Bring to the Team:

• Undergraduate degree in Business, Engineering, or equivalent experience.
• 2+ years experience in proposals writing.
• Strong communication and writing skills – Required.
• High degree of organizational skills - Required.
• Technical background in Civil, Structural, or related technical discipline or construction experience – Major Asset.
• Advanced skills in Adobe, Word, Excel, Visio and PowerPoint - Required.
• SharePoint administration experience – Asset.
• Marketing and design experience – Asset.
• Date Entry experience – Required.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.