Administrative Assistant III

Company Description

UHN is Canada’s No. 1 hospital and the world’s No. 1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members. UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and its only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. 

www.uhn.ca

Job Description

Union: Non-Union

Site: Toronto General Hospital

Department: Executive Office

Work Model: Hybrid, (Monday – Friday)

Reports to: Program Medical Director

Job Grade: A0:07

Hours: 14 hours per week

Salary: $27.59 – $34.49 per hour

Shifts: Various

Status: Permanent Part-Time

Closing Date: January 24, 2025

Position Summary

A Medical Division at University Health Network (UHN) is looking for an experienced administrative professional to join their team and fill the key role of Administrative Assistant III for a total of 2 days per week.

The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for their direct report; coordinating, organizing or planning meetings/events; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; developing and submitting expense reports in accordance with UHN standards, performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned. This role is a flexible hybrid model (subject to business needs).

Successful incumbent is required to be available Monday to Friday to work a total of 2 days worth of work during the 5-day period, with flexible work hours. Work from locations other than at UHN will be acceptable.

Qualifications

• Completion of Grade XII or recognized equivalent required Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required
• Four (4) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment, including using Microsoft Teams to schedule meetings.
• Experience with or develop competence with he Ariba accounting system used by UHN to submit invoices for payment or reimbursement
• Experience working in a health care environment an asset
• Experience supporting Executives is an asset
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Ability to maintain and protect patient confidentiality
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment is assessing difficult situations
• Experience working in a health care environment an asset
  
  
  

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
  
  
  

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.