Manager, Contract Administration

What You’ll Do

The Manager, Contract Administration will play a key administrative and governance leadership role within the Corporate Real Estate Team, which is responsible for workplace strategy, capital project planning and delivery, and facility maintenance. You will oversee and perform tasks related to the entire lifecycle of capital projects, ensuring effective contract administration and compliance with corporate standards. The Manager will lead and deliver contract administration functions, ensure operational performance, and provide support and mentorship to the Contract Administrator(s) and other team members.

This role involves collaborating with internal and external stakeholders to streamline processes, ensure accurate financial tracking, and deliver high-quality support for design and construction activities across the Corporate Real Estate team.

Leadership and Oversight:

• Lead and perform contract administration functions, overseeing the preparation, issuance, and management of all capital project related contracts, capital approvals, and procurement documents.
• Provide mentorship and guidance to Contract Administrator(s), ensuring consistency, efficiency, and adherence to best practices.
• Provide additional support to Project Managers by ensuring timely and accurate processing of all financial and contractual documentation.
• Establish and enforce clear workflows, timelines, and performance metrics for the contract administration function.

Contract Administration:

• Manage, review and process construction and service contracts, tenant allowances, progress draws, purchase orders, and invoices to ensure accuracy and timeliness.
• Maintain compliance with the Construction Lien Act and other relevant legislation.
• Drive continuous improvement initiatives to enhance contract administration processes.
• Create and maintain with accuracy, tracking sheets for accounting purposes, organized by vendor and project, to maintain accountability and transparency.
• Coordinate with legal and procurement teams to address complex contract issues, amendments, and risk mitigation strategies.

Software and Data Management:

• Act as a key stakeholder and provide oversight for tools like Lucernex and Coupa, ensuring accurate tracking and reporting of project data.
• Analyze and report on project spend, forecasts, and fixed asset management.
• Develop and maintain dashboards or summary reports to provide real-time insights into contract and project accounting transactions data for management regular reviews.

Stakeholder Engagement:

• Collaborate with internal teams (e.g., Real Estate Accounting, Legal, Design & Construction, Procurement) and external stakeholders (e.g., consultants, contractors, architects, and landlords) to facilitate seamless project execution.
• Address inquiries and concerns professionally and promptly, acting as a trusted resource for contract-related matters.
• Represent the contract administration team in cross-functional meetings, providing updates and actionable insights.

Governance and Compliance:

• Ensure all contract administration processes align with Canadian Tire Real Estate Team’s standards and corporate policies.
• Maintain a centralized repository for project documents, including contracts, approvals, and closeout materials.
• Perform periodic audits of project contract and accounting records to ensure compliance with internal controls and external regulations.

Financial Oversight:

• Oversee the processing, organization, and filing of accounting and financial records related to contracts, ensuring accuracy and compliance with corporate policies.
• Generate detailed weekly and monthly reports on purchase orders, change orders, and invoices processed, providing insights to Project Managers and senior leadership.
• Monitor and maintain comprehensive records of accounting data, including tracking sheets organized by vendor and project, to ensure all financial activities are documented and accessible.
• Provide budgetary support by identifying trends, cost-saving opportunities, and ensuring contract expenditures align with project goals.

What You Bring

• Experience: Extensive experience (10+ years) in contract administration, preferably in design and construction within a corporate or general contracting environment. Demonstrated leadership experience managing teams or functions.
• Technical Skills: Strong understanding of construction contract administration, including the Construction Lien Act and industry best practices. Proficiency in project management systems and financial tracking tools (e.g., Lucernex, Coupa, Microsoft Office Suite).
• Analytical and Organizational Skills: Exceptional attention to detail, with the ability to manage multiple priorities in a fast-paced environment. Strong accounting and financial analysis capabilities.
• Interpersonal and Communication Skills: Excellent verbal and written communication skills, with the ability to build strong relationships across diverse stakeholder groups. Proven ability to resolve conflicts, negotiate effectively, and provide practical solutions to challenges.
• Education: Post-secondary education in construction management, business administration, accounting or a related field. Professional certifications (e.g., PMP, RICS, or equivalent) are considered an asset.

Hybrid

At Canadian Tire we work flexibility embracing ‘Hybrid’ whereby individuals utilize a combination of working at a CTC campus and or virtually in service of outcomes. Determined by managers, decisions around work location will be made based on business and team needs and grounded in a desire to support individual well-being and personal needs. Our goal is to empower teams and individuals to make the right decisions for them, and we expect that to look different for everyone.

About Us

Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.