Executive Assistant

Capco is a distinctly and positively different place to work. Much more than consultants, we are active participants in the global financial services industry. Our passionate business and technology professionals enjoy a unique environment where they are actively encouraged to apply intellect, innovation, experience and teamwork. We are dedicated to fully supporting our world class clients as they respond to challenges and opportunities in: Banking & Payments, Capital Markets, Insurance, Wealth & Asset Management and Energy. Experience Capco for yourself at capco.com.

Let’s Talk About You

You are ready to own your career and are serious about advancing your EA skills as far and as fast as your achievements allow. You seek a challenging and rewarding opportunity as an Executive Assistant at Capco.

About The Role

As our firm continues to grow, we are looking for an Executive Assistant to support a group of Partners in a hybrid environment for our Toronto office.

Responsibilities:

• Executive Assistance: Provide end-to-end support to at least 4 Partners.
• Calendar Management: Strategically manage and prioritize schedules, including handling multiple time zones.
• Meeting Coordination: Facilitate the execution of internal and client-facing meetings, ensuring a seamless experience for attendees.
• Travel Coordination: Arrange international and domestic travel for client meetings and conferences.
• Deadline Management: Proactively follow up on deadlines and commitments.
• Expense Management: Independently coordinate and submit weekly Partner expenses.
• Partner Expense Oversight: Ensure Partners request/receive authorization when spending in excess of the allowable amounts for client and internal events and travel expenses.
• Documentation: Proofread and prepare briefing materials, submissions, correspondence, and responses.
• Software Utilization: Leverage Office 365 and proprietary software efficiently.

Experience and Skills

• Professional Background: Minimum of 10 years of experience supporting C-Suite executives in a mid-sized firm.
• Leadership & Project Management: Strong ability to manage conflicting priorities and deadlines in a fast-paced environment.
• Problem-Solving: Proactive approach with excellent decision-making skills.
• Communication: Professional verbal and written communication skills.
• Organization: Exceptional organizational skills with keen attention to detail.
• Software Knowledge: Proficiency in MS Office; knowledge of Adobe DC is a plus.
• Professionalism: Team-oriented with a “Yes, and…” approach.

What You'll Need

• Discretion & Confidentiality: Maintain discretion and confidentiality across all matters.
• Judgment & Initiative: Strong judgment with a proven ability to work independently on multiple tasks.
• Customer Service Orientation: A flexible, can-do attitude with the ability to be diplomatic and tactful.
• Time Management: Excellent time-management skills and the ability to handle multiple tasks in a dynamic environment.
• Willingness to Support: Availability to provide support outside regular business hours when necessary

Now Take the Next Step

We have:

• Access to industry-focused talent globally
• Ability to leverage best-in-class innovative products and solutions for complex architecture and large-scale transformation
• Extended global geographic market reach
• Ability to capitalize on our client footprint and deep domain expertise within financial services and energy

For more information about Capco, visit www.Capco.com.

Capco is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.