Executive Assistant to the Public Trustee

Department: Office of the Public Trustee

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 22-Jan-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Public Trustee Office is a corporation sole of the Province of Nova Scotia and offers a wide range of unique services. The Public Trustee is committed to the proper administration of estates of deceased persons, incompetent persons, children, and missing persons. It is also committed to providing informed consent for health care, placement to a continuing care home or home care services for incompetent adults using an approach that is client-centred.

About Our Opportunity

The Executive Assistant to the Public Trustee is accountable to provide senior level legal assistance and administrative support to the Public Trustee as well as ensure the efficient and effective operation of the Office of the Public Trustee. Under minimal direction, this position is responsible for all work involved in the administration and proper management of the Public Trustee's files - legal, financial, human resources, office administration, confidential correspondence with Ministers and Deputy Ministers and cross-departmental committee work. The Executive Assistant maintains up-to-date knowledge of government practices and policies, coordinates and maintains office enquiries, correspondence and requests; as well as liaises with staff, other government departments and external agencies.

Qualifications and Experience

Grade 12 plus five years of relevant legal secretarial experience OR Grade 12, a one-year accredited Legal Secretarial Diploma plus 3 years of experience in a senior administrative setting, preferably within government. Must have a high degree of professionalism, tact, diplomacy and a high level of confidentiality and sensitivity to the needs and requirements of senior officials, various government departments, management, staff and the general public. During the interview, applicants may be asked to demonstrate the following competencies: Analytical Thinking, Adaptability & Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural & Diversity Proficiency. We will assess the qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer or will result in termination of your employment.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• The nature of this work is at times stressful, and emotionally charged.
• This work requires the ability to prioritize work in a fast-paced environment.
• Will work in a dynamic environment of varying complexity, and continuous change.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.
• A dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: EC 05

Salary Range: $1,940.61 - $2,425.76 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].