Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence, meetings, company activities, manuals and newsletters etc.

Responsibilities:

• Creates proofs, revises and edits written material as required;
• Handles internal and external correspondence;
• Makes travel arrangements;
• Creates and maintains departmental filing system;
• Answers telephone lines;
• Updates calendars;
• Uses and coordinates maintenance for local office equipment;
• Coordinates logistics for meetings, net meetings and conference calls: location, communications, resources, etc.;
• Maintains department logs, reports, and/or data entry for functional databases;
• Cross-trains and learns other responsibilities within the team and provides assistance as needed;
• Builds professional relationships with customers and other teams;
• May provide reception coverage or assist with reception coverage, as required;
• May coordinate with Finance for resolution of budget variances and/or expense application;
• Other duties as assigned by manager.

Qualifications:

• Post Secondary Education or equivalent
• Minimum of 2 years related experience

Skills:

• Excellent interpersonal skills
• Strong self-motivation to drive results
• Excellent communication skills both verbal and written
• Intermediate knowledge of Microsoft Office applications
• Prioritize and time management skills