Accounts Payable Clerk

The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 34,000 students in 87 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario, KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West/Murray Ward. We offer eligible employees a comprehensive employee pension (OMERS) and benefit package upon start date, a commitment to ongoing learning, and an exceptional work environment.

The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant First Nation communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation. Today, this gathering place is home to many First Nations, Métis and Inuit peoples and we acknowledge the contributions and accomplishments of all Indigenous people across Turtle Island, current and through history.

All positions in the Kawartha Pine Ridge District School Board support the school’s priority of student achievement and the Board's mission to educate our students to excel in learning, to succeed in life and to enrich our communities. Employees demonstrate empathy and respect in all interactions, are committed to service excellence, and embrace change through innovation.

As part of our strategy to provide ongoing support for our schools, the Board is now accepting resumes from qualified applicants for the full-time position- Accounts Payable Clerk.

The purpose of the Accounts Payable Clerk is to provide clerical services to the Finance Department relevant to the Accounts payable function.

MAIN RESPONSIBILITIES:

• Processes all invoices from various departments and external suppliers matching invoices with authorized purchase orders using the Board’s computerized accounting system.
• Processes all travel and expense reimbursements, including follow up on any discrepancies.
• Responds to internal and external inquiries in a timely and professional manner.
• Maintains vendor and purchase order files.
• Prepares bank deposits verifying accuracies of cheques and cash to vendor listing.
• Process any incoming and outgoing mail, related to the accounts payable function.
• Distributes correspondence internally and externally relating to payment of invoices.
• Reconciles supplier statements comparing to vendors file and unprocessed invoices.
• Performs weekly cheque run and reports, verifying requisitions, account codes and Vendors, and investigates and follows up on any discrepancies.
• Provides back-up duties for Finance Clerk preparing the daily cash voucher and maintaining the computer database.
• Performs other duties as may be assigned by the Manager of Finance and/or Supervisor of Accounting.

EDUCATION AND EXPERIENCE REQUIRED:

• High School diploma or equivalent.
• 2 year college diploma in Business Administration or equivalent related college diploma.
• 1 to 3 years’ experience in a computerized accounting environment.

SPECIALIZED SKILLS REQUIRED:

• Advanced level computer skills in word processing, spreadsheets and databases.
• A commitment to service excellence.

A police records check, with a Vulnerable Sector Search and Pardoned Sexual Offenders Database Search, dated within 6 months prior to the date of hire, is a requirement for employment with this Board. Please note that there have been reports that it has taken some candidates up to 6 weeks to obtain a police check. With that in mind, we strongly recommend that you go about obtaining this search at your earliest convenience.

KPRDSB is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

KPRDSB is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.

Only those selected for an interview will be contacted.