Sustainability Coordinator

The key purpose of the coordinator role for the Bayshore Foundation and sustainability programs is to provide essential operational and communications support. This includes monitoring budgets, tracking expenses, maintaining systems with IT, and coordinating communications. The role also involves preparing monthly updates for the Foundation Board, communicating with Bayshore employees and external audiences, and coordinating various initiatives. Additionally, the Coordinator develops and implements project plans, monitors impact, and assists in creating a volunteer program for Bayshore employees.

Key Duties and Responsibilities

Operational and Communications Support

Coordinate budgets, track expenses, maintain systems with IT, and handle communications. Manage schedules, coordinate meetings, and maintain records to ensure smooth operations.

Project Coordination

Develop and implement project plans, monitor progress, and coordinate sustainability and foundation initiatives.

Communications

Prepare monthly updates for the Foundation Board, communicate with Bayshore employees and external audiences, and manage communication content and calendar with marketing and National Comms teams.

Budgeting and Expense Tracking

Manage budgeting and expense tracking for sustainability and foundation programs, ensuring accurate financial records and adherence to budgetary constraints.

Volunteer Program Development

Assist in creating and executing a volunteer program for Bayshore employees.

Compliance and Best Practice Tracking

In partnership with the director, ensure compliance with relevant regulations and industry best practices by assisting in the monitoring and updating of policies and procedures related to sustainability and foundation activities.

The coordinator needs a solid understanding of project management, including planning, development, and implementation of timelines, budgets, and resource allocation. Proficiency in administrative tasks such as managing schedules, coordinating meetings, handling communications, and maintaining records is essential. The role requires skills in data management and reporting, financial acumen for budgeting and expense tracking, and the ability to engage effectively with stakeholders. Strong problem-solving abilities are necessary to identify and address project issues, along with excellent communication skills for preparing reports and conducting training programs.

Job Qualification

Qualifications

Education

The minimum qualifications for the coordinator role include relevant work experience in project management and/or administration experience in corporate responsibility, business administration, or a related field. Ability to work with IT experts on systems updates is also important for this role.

Experience

The Coordinator role requires a minimum of 1-3 years of relevant experience. This includes experience in project management, financial oversight, and communications. Prior experience in sustainability initiatives, non-profit organizations, or corporate responsibility programs is highly beneficial. Additionally, experience in developing and managing volunteer programs, as well as working with IT systems and web management practitioners, is essential for this role.

Other Skills and Abilities

• Problem Solving
• Budget/Financial monitoring