Facilities/ AV Assistant

Ranked a Best Employer in Canada for 23 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Toronto office:

Facilities/ AV Assistant The Role

We are recruiting for the following full-time shift: 7:30 am to 3:30 pm.

Essential Functions

• Maintaining overall cleanliness and upkeep of Client Centre meeting rooms and equipment
• Ensuring meeting room equipment is set up prior to booked times and removed at the end of meetings, including audiovisual equipment, tables, chairs, etc.
• Trouble-shoot AV issues
• Assisting and instructing clients and other users on proper use of equipment, often while meetings are in session
• Administering access cards and CCURE data base
• Maintaining contact with Reception staff to ensure prompt response to requests
• Liaising with Building Operations and submitting work orders as required
• Monitoring and responding to Facilities email inbox requests
• Handle all aspects of facilities related functions: keeping boardrooms in pristine presentation form, arranging tables to accommodate meetings, physical relocation of hardware/equipment, set-up of video-conference and audio-visual equipment, coordinating routine maintenance, lighting requests, carpet maintenance, HVAC, etc. and keeping pace with changing demands
• Install, repair and move office furniture
• Basic ergonomic assessments
• Assist Hospitality staff in receiving orders, setting up or clearing hospitality materials for large lunches or dinners and events
  
  

Qualifications:

• Crestron or equivalent meeting room control technology experience
• Cisco video conference equipment or equivalent experience
• TEAMS, WebEx or Zoom experience
• Basic laptop, portable projectors setup and connections knowledge
• Rendezvous booking system experience ideal but not a requirement
• CCURE experience ideal but not a requirement
• The ideal candidate must possess excellent client relations skills, be self-motivated and have a strong team player attitude
• Able to plan and organize everyday tasks with little supervision
• Must be able to work independently and in a team environment (coordinating activities with Reception)
• Must be able to work with changing priorities and manage priorities to achieve the best possible results
• Must be capable of frequent lifting of items up to and exceeding 50 lbs.
• Flexibility to start early or stay late to accommodate schedules
• Position involves periods of walking or standing
• Experience with the following would be considered an asset:AMX or equivalent boardroom sound systems control, Encelium lighting systems, C-Cure security software or equivalent Skyfold technology, Microsoft Outlook, Meeting Room booking software, Cisco TMS, MCU, Mediasite media streaming, Biamp/Tesira and Remote Desktop Connection
  
  

Apply To:

Human Resources

Bennett Jones Services Limited Partnership

3400 One First Canadian Place

P.O. Box 130

Toronto, ON M5X 1A4

E-mail: [email protected]

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Bennett Jones welcomes applications from all applicants, including applicants who may requires a specific accommodation because of a disability or another protected ground. Any applicant requiring accommodation during the application process should contact email noted above.