Project Billing Coordinator

We are seeking a highly organized and detail-oriented Coordinator, Project Billing - BAS to join our Finance team in Vaughan. This role is crucial for managing the administrative and billing aspects of Building Automation System (BAS) projects. The ideal candidate will have a strong background in finance or project administration, exceptional communication skills, and the ability to thrive in a dynamic environment.

Main Responsibilities:

• Open and manage projects following company standards, ensuring accurate documentation and tracking.
• Collaborate with project managers to capture and document accurate project details.
• Generate invoices in accordance with the Schedule of Values (SOV) form and reconcile project-related financial data.
• Create and manage purchase orders (POs) for materials and services, monitor dates, process vendor invoices, and liaise with Accounts Payable.
• Maintain an organized inventory of parts and equipment in the warehouse, ensuring items are stored and tracked efficiently.
• Review and resolve discrepancies in project budgets, billing, and customer accounts.
• Provide exceptional support to internal and external stakeholders, including addressing inquiries from Accounts Receivable, Payable, and customers.
• Facilitate effective communication between project, sales, and operations teams to ensure project alignment.

Skills Experience & Qualifications:

• 1–3 years of experience in finance, administration, or project management.
• Post-secondary education in a relevant field (technical diploma or degree preferred).
• Proficiency in Microsoft Office Suite, including Excel (Pivot Tables), Word, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.
• Training on AX or similar project management software is essential.
• Ability to work effectively under pressure, troubleshoot challenges, and maintain professionalism.

What Mircom Offers:

• A great working environment with opportunities for advancement
• Competitive salary
• Group Insurance benefits
• Company RRSP program

We would like to thank all applicants for their interest in this position however only those selected for interviews will be contacted.

Disclaimer:

Our company does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved in advance by our Company to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. We will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.

Mircom Group of Companies is an equal opportunity employer that considers all applicants regardless of cultural background, religion, marital status, sexual orientation, family status, disability or any other grounds as outlined in the Ontario Human Rights Code. In compliance with the Accessibility for Ontarians with Disabilities Act, Mircom is committed to providing a welcoming and inclusive work environment for all individuals with disabilities in a respectful and dignified manner. Accommodations will be made available, upon request, to applicants who have specialized needs throughout the recruitment process.