Associate 1, Support

Position Overview: We are seeking a detail-oriented and organized Associate 1- Support to join our growing regulatory affairs consulting firm. In this role, you will provide vital administrative and operational support to ensure the business. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and demonstrate impeccable reliability. This hybrid position requires a minimum of 2 days in office per week.

Key Responsibilities:

Administrative Support

• Manage calendars, coordinate meetings, and schedule appointments for consultants and leadership.
• Proofread and finalize documents including client proposals and contracts in accordance with protocols.
• Database and file management.
• Complete project initiation forms in a timely manner.
• Coordinate communication between operational teams and accounting teams.
• Act as administrative support for other groups to cover vacations and excess work.
• Perform reception duties if Corporate Operations is unavailable. Direct general call inquiries to the appropriate group member.

Project Support

• Track project deadlines, milestones, and deliverables to support on-time completion.
• Assist with research and data collection for client projects and presentations.
• Assist with formatting project deliverables.

Office Management

• Order and manage office supplies, equipment, and vendor relationships.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Handle expense reporting.
• Photocopy and/or scan documents, faxes, letters as required by staff.
• Manage in-office accommodations for visitors.
• Organize work and social events for the team including preparing an agenda, preparing documents or presentations for meetings, and organizing group lunches or team building events.

Qualifications and Skills:

• High-school diploma or equivalency degree.
• 2+ years of administrative experience, preferably in consulting, legal, or professional services is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Demonstrated professionalism and discretion when handling sensitive information.
• Possesses good judgment and works independently.
• Interpersonal skills both oral and written. Advanced organizational skills.
• Ability to self-monitor and edit own work.

Salary & Benefits Information: When working with Intertek, you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, Registered Retirement Savings Plan (RRSP) with company match, generous vacation/sick time (PTO), tuition reimbursement and more. Intertek employees are eligible for a variety of benefits including paid holidays.

Intertek’s Commitment: Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision, we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Our Culture of Total Quality Assurance: Intertek promotes a culture where motivated, customer-oriented employees can flourish, experience professional fulfillment, and reach their highest potential. At Intertek, we exercise our spirit of innovation, the passion of our people, and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all.

We Value Diversity: Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with Disabilities, who would like to request accommodation, or who need assistance applying, please email [email protected]