Mechanical Project Coordinator

Mechanical Project Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

We are searching for a Project Coordinator to provide essential administrative support to our project teams.

In this role you will:

• Assist project teams with document control, project correspondence and schedule, project and resource planning, and communication.
• Maintain and manage project files and documents (including cloud-based documents).
• Transcribe shop drawings and other project-related documents.
• Liaise between Engineering team and Finance team.
• Managing emails, follow-up with internal and external teams.
• Schedule and attend team meetings and take minutes.
• Other duties as required.

You will be a great fit if: you have an interest in working with high-performing teams and providing critical administrative support to our project teams.

Skills/abilities:

• Enthusiastic interest in contributing to teams designing Mechanical and Electrical systems for iconic/complex buildings.
• Post-Secondary Education/College Diploma/University Degree in Mechanical Engineering.
• 1 – 2 years industry experience preferred.

• Attention to detail.
• Excellent communication (oral and written) and interpersonal skills.
• Proficiency in MS Office Suite (Outlook/Word/Excel/PowerPoint).
• Experience working with digital documents (SharePoint, Procore or other).
• Experience with Revit preferred.
• Ability to work cohesively in a team-based environment.
• Ability to handle multiple concurrent projects, focused project schedules, and meet timelines.
• Ability to be involved in some mechanical design if needed.
• Willingness to learn.

Location: Toronto, Ontario, Canada – In-office position

Travel: Some travel may be required occasionally.

Equal Opportunity Employment Statement:

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.