Human Resources Specialist

Type: In-Office | Full-Time

Overview

Reporting to the Director of Administration, the Human Resources Specialist plays a pivotal role in supporting the organization’s growth and success by managing HR functions, driving internal recruitment efforts, and overseeing office operations. As a key liaison between employees and management, this position ensures seamless communication, adherence to policies, and the cultivation of a positive workplace culture. This sole HR-practitioner role is perfect for a self-motivated professional who thrives in a fast-paced environment and enjoys the challenges and rewards of working within a small, dynamic company. If you are someone who excels at independently managing tasks, taking ownership of projects, and driving HR and administrative initiatives aligned with organizational goals, this is the perfect opportunity for you.

Key Responsibilities

As the Human Resources Specialist, you will be responsible for the following:

Human Resources

• Maintain HR data, policies, and procedures in compliance with company goals and legal requirements.
• Ensure compliance with Health, Safety, and Environmental (HSE) requirements, fostering a safe workplace.
• Optimize the organization’s HRIS and manage vacation tracking.
• Administer employee benefits programs, ensuring accurate enrollment and communication of benefits.
• Manage performance management processes and collaborate on succession planning initiatives to support organizational growth.
• Lead employee engagement initiatives, including feedback surveys and team-building activities.
• Assist with HR training programs to promote professional growth and organize events to improve morale.

Internal Recruitment

• Prepare job descriptions, source candidates, and conduct pre-employment screenings.
• Draft offer letters and coordinate onboarding processes to ensure positive new hire experiences.
• Maintain up-to-date organizational charts for strategic planning.
• Collaborate on recruitment projects and manage offboarding processes as needed.

Office Administration and Support

• Collaborate to maintain a safe, organized, and productive workspace that supports team success.
• Support the Director of Administration with various office tasks, ensuring operational efficiency and responsiveness to organizational priorities.

Qualifications

To succeed in this role, candidates should demonstrate the following:

• Post-secondary education in Human Resources or a related field is required.
• A minimum of 2–3 years of HR in Canada and administrative experience in a fast-paced, deadline-driven environment.
• Proficiency in MS Office and adaptability to new HR software and systems.
• High attention to detail and accuracy in record-keeping.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Knowledge of employment laws and regulations.
• Strong interpersonal skills to work with diverse stakeholders.
• Flexibility and adaptability to changing priorities in a dynamic environment.
• Critical thinking and problem-solving abilities.
• Exceptional time management skills to meet deadlines consistently.

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About Us

The ECL Group is one of Western Canada’s most comprehensive full-service recruitment organizations, with over 50 years of expertise in connecting talented professionals with leading organizations.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca.