Executive Assistant & Office Manager

About A&M

Alvarez & Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With more than 10,000 professionals based in locations across North America, Europe, Asia and Latin America, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Position Overview

A&M’s Calgary Office is seeking a dynamic Executive Assistant to support 3 Managing Directors along with overseeing day-to-day office management. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with strong attention to detail. This is an in-office position, 5 days a week.

Responsibilities

• Manage and maintain schedules, appointments, and travel arrangements
• Calendar management
• Managing all order requirements for the office, including the office lunchroom and supplies are stocked and maintained, and submitting invoices for payment
• Prepare time and expense reports
• Prepare and edit correspondence, communications, presentations and other documents
• Manage the front desk, greet clients and answer phones
• Copy sensitive files, document binding, answering phone, and project specific assistance
• Conference room scheduling and catering orders
• Distribute meeting materials
• Planning, coordinating, and executing special projects and events
• Any additional logistics (i.e., lunch reservations, etc.) on a case-by-case basis

Qualifications

• 2+ years Administrative Assistant experience.
• Bachelor’s Degree or a College Diploma is preferred.
• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; Organized and detail orientated with excellent follow through; independent.
• Strong problem-solver.
• Self-motivated, tactful, and a great team player.
• Professional image and demeanor.
• Project coordination and management experience needed at an intermediate complexity.
• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at [email protected] and we would be pleased to assist you.