Inventory Specialist

About the role
An experienced inventory specialist, or inventory analyst, is responsible for keeping track of all R&D inventory. Their main duties include preparing excel lists for purchase orders, inventory counts, organization of shelves with proper labeling and bins, logging all inventory in an organized spreadsheet, and ensuring that quantities of product components, equipment, and supplies are maintained at all times. Also, Responsible for warehousing activities, such as receiving/shipping, organizing the warehouse to help maintain a safe work environment. In addition, be the primary back-up to the Purchasing specialist to place purchase orders, consolidate invoices and support new component vendors.

Your responsibilities will include:

• Receive and ship medical devices and components, and maintain the warehouse in a clean and organized fashion to ensure a safe work environment.
• Review drawings and Bill of materials to prepare excel sheets for component orders with quantities based on demand.
• Keep track of raw materials, equipment, shipments, incoming deliveries, and stock.
• Manage inventory using Master excel sheets and maintaining it with frequent inventory counts.
• Prevent shortages of supply or manage unexpected shortages.
• Order materials as needed.
• Reconcile inventory differences between physical stock and digital data.
• Review incoming and outgoing orders and sort them on shelves with labels accordingly.
• Create, update, and maintain supplier purchasing files that are complete with pricing information.
• Work with external vendors to ensure the schedule facility tasks are completed and documented in the electronic management system.

Required qualifications:

• Bachelor’s degree or equivalent in supply chain, business or related field.
• 3-5 years related experience for inventory tracking and warehouse tasks, such as shipping and receiving.
• Basic technical concepts and practices and a basic understanding of product or systems fundamentals.
• Experience using excel for inventory tracking and master lists.
• Excellent organizational, communication and collaboration skills.
• Excellent documentation skills.
• Strong attention to detail, organizational, interpersonal, written and verbal communication skills.
• Strong proficiency in MS Office Software including Excel, Outlook, Access, PowerPoint, and MS Word.

Preferred qualifications:

• Familiarity reading mechanical drawings (CAD drawings) and Bills of Material.
• Ability to work under limited supervision and manage multiple tasks and prioritize assignments with limited time constraints while working consistently in a fast-paced environment.
• Ability to prepare purchase orders and consolidate invoices.
• Flexibility and ability to adjust to changing priorities and unforeseen events.
• Must be able to perform multiple high-level tasks within structured timelines.
• Experience using electronic document systems such as Windchill.

Requisition ID: 598932