Legal Assistant

Our team is in search of a Legal Assistant. As Legal Assistant, you will work collaboratively with our team and clients providing comprehensive administrative support. This role involves a variety of tasks that will help facilitate the efficient operation of the firm while ensuring the highest level of client service. If you are growth-focused, this role has the potential to transition into a Paralegal role over time.

Harbinger Law Inc. is a boutique law firm focused on providing excellent client service in a unique collaborative affiliation with our colleagues at Baker Tilly Nova Scotia Inc. We provide corporate law, tax and estate planning services for owners and donors in Atlantic Canada, driven by the belief that the best client experience is achieved through collaboration.

Harbinger Law Inc. is a Certified B Corporation. This certification recognizes a commitment to high social and environmental standards, transparency, and accountability alongside a commitment to purpose beyond shareholder value. Distinguished as the seventh Canadian law firm, and the first in Atlantic Canada, to earn this status, Harbinger Law is one of over 8,000 B Corps worldwide committed to creating a just, inclusive, and sustainable society.

We will support you to do what you do best every day by offering you:

• Competitive total rewards package, including salary and incentive program
• RRSP matching
• Robust benefits plan
• Generous paid time off package (vacation, personal, sick, firm holidays, etc.)
• $500 wellness allowance
• Complimentary on-site gym
• Free, plentiful parking
• Dress for your day, including casual
• Growth-focused coaching, mentoring, feedback, and growth plan reviews
• Learning and professional development opportunities
• Work-life integration (professional flexibility, working remotely opportunities, Employee Family Assistance Plan, etc.)
• Firm-sponsored social events, teambuilding events, lunch and learns, etc.
  
  
  

Your primary responsibilities will include:

What you will do:

• Support the flow of client files from the time we open their file to the time we complete their work successfully, including retainers, document and file management, etc.
• Provide direct administrative support to our team.
• Assist members of the team through document creation, scanning, e-signing, faxing/mailing/couriering, and reporting.
• Support the smooth functioning of a high-performance, growing legal team by coordinating billing and A/R as well as processing payments.
• Support the processing of Annual Renewals for Nova Scotia Companies with the Registry of Joint Stock Companies, including client communications, billing, and Registry filings.
• Aid in scheduling and calendar management with proactive communication for all participants.
• Make our clients feel comfortable by communicating clearly and efficiently during calls, payment processing, and regular follow-ups.
  
  
  

A successful candidate will have:

What you will bring:

• Post-secondary education in a related discipline from a college or university is preferred but additional relevant experience will be accepted in lieu of formal education.
• Minimum of 2 years’ experience working in a professional fast-paced client service environment where collaboration with all levels of the organization is part of daily life.
• Keen attention to detail, professional judgment, tact, diplomacy, and confidentiality.
• Ability to thrive in environments where organization, prioritization, and diligence are necessary.
• Proficiency with MS Office 365 (Outlook and Word) is required. Experience with additional MS Office 365 Products (Excel, PPT, Visio), Adobe, and Clio legal technology is an asset.
• As a problem solver and self-starter, you can anticipate the team’s needs and assist proactively.
• Experience building trusted relationships based on empathy, respect, kindness, and professionalism. Ability to communicate effectively in a wide range of circumstances, always with a client service-oriented approach.
  
  
  

Application Information:

Apply for this opportunity by sharing your cover letter and resume by March 14, 2025.

If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact us at [email protected] or (902) 446-8006. We appreciate the interest of all applicants; however, only those candidates selected for an interview will be contacted.

We are actively seeking to add team members from communities with lived experiences of marginalization and underrepresentation. We respect and value each individual and their lived experiences and commit to creating a more diverse team and establishing a culture of belonging. If you identify as Black, Indigenous, a person of colour, a member of the LGBTQIA2S+ community or another marginalized group, we strongly encourage you to self-identify in your application.