Accounts Receivable Specialist

The Company

Versaterm is an Ottawa-based vertical software company that has been in business for over 40 years. We provide industry-leading products in mission-critical areas for Police, Fire and EMS agencies across North America and the Caribbean.

As a result of significant growth, we are looking for top notch professionals to join us during this exciting time. Our clients relay on us to provide exceptional 24/7 support, and we depend on a team of top-notch professionals who are dedicated to client service excellence.

THE ROLE

Our Finance team is growing. We're looking for a motivated and energetic A/R Specialist to support our day-to-day accounting function on a full-time basis. This is an outstanding opportunity for a mid-level finance professional to further develop their finance skills and grow within a growing, locally based software firm.

A/R Specialist is a hands-on role where you will be involved in the daily transactions as well as the monthly and quarterly reporting. Ideally, you are detail-oriented and process-driven, with an analytical eye and ability to see the big picture. You have the drive and flexibility to thrive in our fast-paced environment, bringing your expertise to the team to ensure that all processes are accurate, efficient, and always improving. If you have an aptitude for efficiency and experience in finance, we encourage you to apply to join our growing team!

A key to your success will be collaborating and working closely with members of Versaterm’s Finance team and others within the organization. At Versaterm, we understand that our business thrives when our people thrive, and a key component of our success will be the hiring and retaining of those talented and committed professionals that continues to accentuate our unique culture delivering our unparalleled success.

Responsibilities

Accounts Receivable and Revenue Recognition Accounting:

• Own the full revenue/receivable process for multiple entities - ensuring billing, receivables, revenue recognition, sales commissions, sales tax filings, etc. are approved, reflected accurately to proper GL accounts, and with appropriate supporting documentation maintained
• Executing on day-to-day revenue related tasks as well as other accounting operations where required
• Create and maintain detailed revenue schedules as needed for management, finance and reporting purposes including deferred revenue and sales commissions
• Work with project managers to determine percent of revenue recognized on software projects using US GAAP reporting requirements. Setup revenue recognition formulas for SaaS and other recurring revenue contracts
• Ensure that all clients are invoiced accurately and billing queries are resolved in a timely manner.
• Conduct analyses of AR aging to identify overdue / delinquent accounts, contact customers regarding overdue accounts and documents collection activities ensuring that AR days outstanding is consistent with internal collections targets
• Deliver on accounting cycle tasks including preparation of entries to GL accounts (providing organized and descriptive support), reconciliations, and other assigned tasks, in a timely, accurate, and complete manner to comply with the close calendar to ensure reporting deadlines are met
• Participate in the month-end close process, preparing journal entries and account reconciliations to ensure an accurate and timely close
• Assist with monthly budget and actual variance analysis
• Support preparation of financial reporting packages and insights for stakeholders (executive team, board of directors, investors, and banks) including P&L, balance sheet, cash flow, SaaS metrics, KPIs, non-GAAP to GAAP revenue reconciliations
• Support external auditors to ensure all information requested is provided in a timely and accurate manner
• Key contributor to the ongoing development and improvement of internal processes and documentation for revenue including accounting memos on revenue policy changes
• Monitor industry / regulatory changes with respect to revenue recognition and develop new processes and policies to accommodate
• Help complete ad-hoc operational projects as needed (e.g. enhance reporting templates, researching tools for automation, maintaining metrics dictionary, etc.).
  
  

The Role Requirements

• Well-organized, self-directed team player; open to others’ ideas and exhibits willingness to try new things, has a resourceful mindset, and strong problem-solving aptitude
• Degree or diploma in accounting, commerce, business administration or a related field is required
• 2-3+ years relevant work/accounting experience in public practice or industry
• Revenue recognition experience in a software or technology company with complex SaaS and maintenance recurring revenue streams preferred
• Accounting systems, ERPs, billing management systems, and CRMs are second nature to you. If you haven't seen it before, you're comfortable picking it up quickly
• Executed or significantly participated in A/R and revenue recognition processes for multiple entities
• Experience with Sage Intacct highly beneficial and a definite asset
• Working knowledge in IFRS and / or US GAAP considered an asset
• An interest in SaaS / Technology business models and metrics, keeping up with market trends
• Advanced knowledge of MS Office including Excel spreadsheet and Word processing programs
• Strong knowledge of generally accepted accounting principles and internal control principles
• Excellent written and verbal communication skills, interpersonal skills, ethics, and cultural awareness
• Strong analytical, organizational, and time management skills
• Hi-tech or software business/company experience (desired).