Commercial Property Administrator

Our client is searching for a Commercial Property Administrator. This role will be the primary contact between the tenants and the property management company and is responsible for ensuring the tenant’s complete satisfaction by working with the Property Manager and Building Operations team to provide an exceptional level of customer service during the tenure of the tenancy. This role reports directly to the Property Manager.

Your Success Will Be Defined By Your Ability To

• Respond to tenant daily emails and inquiries
• Work with the Property Manager to ensure KPIs are met within the portfolio
• Assist the Property Manager with planning, coordinating and executing events in the building lobby and plaza
• Schedule building amenities bookings for tenants and clients
• Provide assistance to tenants and clients with coordinating facility requirements for their events
• Assist the Property Manager with coordinating onsite work, such as issuing Purchase Orders and scheduling vendors
• Develop and keep updated Tenant Handbooks for each property
• Manage and report on rent collections and tenant recoveries to ensure timely payment
• Process invoices in accordance with budget and signing authorities
• Manage all utility accounts
• Manage and maintain the Maintenance System which includes generating work orders, completing work orders and managing reporting from the system in a timely fashion
• Act as a liaison between tenants and building operations to ensure that service calls are completed promptly
• Compile and assist with sending out commencement and fixturing letters
• Draft and send memos for building distribution, as required
• Track and follow up on insurance certificates for tenants and contractors
• Assist with credit applications and vendor setup
• Manage and maintain tenant contact information and update internal building management documents accordingly
• Provide support for awards submissions
• Attend and take notes on site tours and at tenant meetings, as needed
• Draff and update meeting minutes, as required
• Assist the operations team with maintaining current OH&S documents and procedures
• Aid the Property Manager in keeping on top of deadlines and commitments through proactive follow-up
• Other tasks and duties assigned by the Property Manager, Director of Property Management, or Operations Manager, as required
  
  

Your strengths include:

• High School Diploma
• A current Alberta real estate license is considered an asset
• Self-motivated, professional, and flexible team player with strong customer service skills
• Proficient in a variety of computer software packages including Microsoft Office, with preference given to Yardi and Angus Anywhere knowledge
• Property Management experience is considered an asset
• Demonstrates ability to communicate effectively and professionally
• Ability to develop and sustain cooperative working relationships with team members and clients
• Discrete, and exercises confidentiality
• Demonstrates exceptional time management, attention to detail, and prioritization skills
• Committed to personal growth and integrity aligned with company objectives
  
  

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Lily Brooks.

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.

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