New Installations & Modernizations Coordinator

Location: Montreal, QC, Quebec, Canada

Job ID: 79756

We Elevate... Quality of urban life

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contributes to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

With Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.

Join us as a

New Installations & Modernizations Coordinator

Your Main Responsibilities

Administration

• Aider l'équipe de nouvelle installation/modernisation dans tous les aspects de son travail, y compris le traitement de la documentation du projet, la gestion des fournisseurs, les demandes sur le terrain et les demandes des clients.
• Préparer la documentation requise pour les nouvelles installations/la modernization
• Préparer et envoyer les documents de projet, la correspondance et les manuels selon les besoins
• Assister aux réunions de chantier, rédiger et distribuer les procès-verbaux
• Assurez-vous que les factures des projets et des fournisseurs sont exactes
• Aider à la collection des comptes
• Maintenir les bases de données techniques et ISO
• Toute autres tâches administratives
  
  
  

Gestion des processus

• Soutenir le processus d'appel d'offres et de devis
• Examiner les contrats clients pour s'assurer qu'ils correspondent aux politiques d'installation de Schindler
• Surveiller et mettre à jour SAP et Project Planner pour garantir que toutes les dates importantes du projet sont respectées
• Aider à coordonner et à recevoir le matériel dans l'entrepôt, ainsi qu'à coordonner l'expédition et les livraisons sur les sites
• Aider au contrôle des coûts du projet par la préparation, l'émission et le traitement des ordres de changement du contrat et l'examen des factures des fournisseurs et des fiches de présence de l'équipe de construction pour garantir l'exactitude et le codage des comptes appropriés.
• Aider à maintenir les jalons du projet en assistant les ventes dans le processus d'approbationPlanifier, surveiller et contrôler le processus de soumission TSSA pour respecter le calendrier du projet
• Planifier et coordonner les inspections TSSA de tous les projets
  
  
  

Orientation client

• Communiquer avec les clients internes et externes, y compris les entrepreneurs généraux, les architectes et les autres corps de métier
• Appliquer les connaissances des exigences du code des ascenseurs et du bâtiment pour répondre aux demandes des clients ou des architects
• Aider à la rotation des clients
  
  
  

Santé et sécurité

• Participer aux réunions du Comité mixte de santé et de sécurité, y compris la recherche de questions soulevées, la coordination des activités de formation, la distribution des procès-verbaux des réunions et la maintenance du tableau de sécurité.
• Examen annuel des exigences en matière d’outillage de terrain et d’équipement de sécurité.
  
  
  

Modernisation

• Organiser les directives de l'Autorité provinciale de sécurité et suivre leur progression
• Suivre le plan de travail hebdomadaire de modernisation et effectuer les mises à jour du budget
• Aider aux activités de modernization selon les besoins
  
  
  

Administration

• Assist New Installation\Modernization team in all aspects of their jobs, including processing project documentation, dealing with suppliers, field requests, and customer requests
• Prepare required documentation for New Installations\Modernization turn-over
• Prepare and send project documents, correspondence and manuals as required
• Attend construction meetings, prepare and distribute minutes
• Ensure project billings and vendor invoices are accurate
• Assist with collections
• Maintain technical and ISO databases
• Filing and other administrative duties
  
  
  

Process Management

• Support bid and quotation process
• Review customer contracts to ensure they coincide with Schindler installation policies
• Monitor and update SAP and Project Planner to ensure all major project milestone dates are met
• Assist with coordinating and receiving material in warehouse, as well as coordinating shipping and deliveries to sites
• Assist with project cost control through the preparation, issuance and processing of contract change orders and the review of supplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts
• Assist with maintaining project milestones by assisting Sales with the approvals process
• Plan, monitor and control TSSA submission process to meet project schedule
• Plan and coordinate TSSA Inspections of all Projects
  
  
  

Customer Orientation

• Communicate with customers both internal and external including general contractors, architects and other trades
• Apply knowledge of Elevator and Building code requirements to respond to customer or architect inquiries
• Assist with turn-over to customers
  
  
  

Health and Safety

• Participate in Joint Health and Safety Committee meetings including researching of tabled issues, coordination of training activities, meeting minute distribution, and safety board maintenance
• Annual review of field tooling and safety equipment requirements.
  
  
  

Modernization

• Organize provincial Safety Authority directives and monitor their progress
• Monitor the modernization weekly labor plan and complete budget updates
• Assist with Modernization activities as required
  
  
  

What You Bring

• Études postsecondaires et/ou expérience connexe
• Compétences techniques et/ou expérience en construction préférées
• Maîtrise de MS Office
• Communication : Excellentes compétences en communication verbale et écrite
• Organisation : Posséder d'excellentes compétences d'organisation avec la capacité d'équilibrer un volume élevé d'activités et des priorités changeantes
• Résolution de problèmes : Recherche d'informations et orientation vers la réussite, capacité à résoudre des problèmes de manière autonome et collaborative
• Post Secondary Education and/or related experience
• Technical proficiency and/or construction experience preferred
• Proficient in MS Office
• Bilingual: Fluent in English and French (verbal and written)
• Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
• Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
• Teamwork: Ability to interact with all levels and foster a teamwork relationship
  
  
  

What’s in it for you?

• Competitive Salary (commensurate with experience)
• Competitive Bonus Incentive Program or Commission Plan
• Wide range of professional and leadership development opportunities
• Competitive Extended Health, Dental & Vision Plans
• Generous Paid Time Off Plans
• Tuition Reimbursement Program
• Competitive Group RRSP with Company Match
  
  
  

We Elevate… Your Career

Become part of our team and help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Are you ready to embark on a new journey? Join #TeamSchindler!

Discover more on our career website.

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At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.