Payroll Analyst

TEAM, Inc.


Date: 1 week ago
City: Oakville, ON
Contract type: Full time
Payroll Analyst is responsible for assisting in multiple payroll activities relating to weekly and bi-weekly payroll processing in a union and non-unionized environment. This includes timely and accurate reporting of payroll data for the company employees. Integrity and strong attention to detail are crucial for this role.

Core Competencies

  • Confidentiality
  • Communication
  • Stress Management
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Operating Office Equipment
  • Ethics and Integrity

Essential Job Functions

  • Receive all incoming payroll documents on a weekly basis for payroll processing from district administrators and review for errors. Communicate with districts to determine and correct errors, if any.
  • Full payroll cycle processing - Process new hires, changes, rehires and terminations in UKG and JDE
  • Review hours exported and balance timesheet hours
  • Balance and process weekly expenses submitted through payroll
  • Process payroll deductions such as union dues and other recoverables
  • Generate payroll reports and update relevant spreadsheets
  • Perform system steps to generate payroll GL downloads
  • Issue Records of Employment and update systems accordingly
  • Ensure all payroll month end requisitions and cheques are processed as per due dates
  • Calculate manual payroll payments for missed timesheets including preparing and entering wire transfers and ensuring appropriate deductions occur
  • Communicate with 3rd party vendors such as Service Canada, Unions, Workers Compensation, and other government agencies
  • Process annual union increases and any applicable retroactive payments
  • Monthly Union Remittances – create reports and process any adjustments as necessary
  • Monthly WSIB compensation reports – create and process
  • Assist with year end duties and reconciliations
  • Other duties as assigned

Job Qualifications

  • Certification through the National Payroll Institute or completion of payroll related courses
  • Minimum of 3 years of progressively responsible payroll administration experience
  • Knowledge and work experience with UKG Pro is preferred
  • Knowledge of current legislative requirements and CRA regulations
  • Intermediate level skills using Microsoft Office such as Excel, Word and Outlook
  • Quick learner with attention to detail and accuracy
  • Ability to deal with tight deadlines
  • Ability to work independently or with minimal supervision
  • Sound analytical thinking, planning, prioritization, and execution skills
  • Strong customer service focus
  • Highly conscientious, along with an energetic and mature approach

Working Conditions

  • Manual dexterity required to use desktop computer and peripherals
  • Additional hours as required
  • Work is conducted in a semi-private office/cubicle setting

Physical and Mental Requirements

  • Ability to lift and carry 25 pounds
  • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
  • Ability to sit for prolonged periods of time with or without reasonable accommodation
  • Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
  • Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations

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