Executive Administrative Associate

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

The Opportunity

TC Energy is seeking a driven and highly capable Executive Administrative Associate to provide comprehensive administrative support to our Pipeline Integrity leadership team. Reporting directly to the Vice President, you will play a vital role in contributing to the team's success.

Your responsibilities will include managing the schedules, calendars, and day-to-day needs of the VP and four (4) Directors. With your exceptional organizational skills and proactive approach, you will ensure the smooth operation of the department, allowing the leadership team to focus on critical pipeline integrity initiatives.

Collaborating closely with other administrative staff, you will build strong relationships and work cross-functionally to support the overall department. Your helpful and positive attitude will be highly valued in this fast-paced environment, as you contribute to the safe and reliable operation of our natural gas infrastructure.

If you thrive in a dynamic workplace, possess excellent communication abilities, and are passionate about making a meaningful impact, we encourage you to apply for this impactful role at TC Energy.

What you’ll do

• Handle sensitive and confidential information in a timely, trustworthy, and professional manner.
• Work independently to develop, prepare, proofread, analyze and update PowerPoint presentations, Excel spreadsheets, reports, communication materials, correspondence and other materials; management of travel.
• Proactively anticipate needs and prepare solutions before issues arise.
• Manage the leadership team members’ calendars with internal and external parties - this includes coordinating meeting logistics, booking rooms, AV support, catering, etc., as well as drafting meeting agendas and coordinating presentations where required.
• Coordinate voice and email, including monitoring, prioritizing and drafting responses reflecting a formal tone.
• Work closely with Analysts and, at times, organize key data, files, digital materials on Company drives or collaboration tools (i.e., setting up shared drives, SharePoint sites, Box drives, or other collaborative technology tools); may also include mapping and identification of data/process flow inefficiencies to improve workflows where required; administer all departmental filing and record maintenance requirements where not digital.
• Plan and organize events as required for the department.
• Account for and manage records such as subscriptions, expenses, and timesheets.
• Manage all Workforce, SAP, network access, and other system changes, as well as the logistics for employees, new hires, and contractors.

Minimum Qualifications

• High school diploma.
• 10 years of related experience in a financial, business, or operations associate or analyst (or equivalent) role.
• Exceptional computer skills, ideally expert knowledge of: MS Outlook, Word, Excel, PowerPoint, and Visio; the ability to prepare materials utilizing the suite of Microsoft tools with minimal supervision and under tight deadlines.
• Experience supporting senior executives in a fast-paced, dynamic environment.
• High degree of professionalism, solid communication skills, and the ability to maintain confidentiality.
• Understand business priorities and proactively anticipate needs.
• Sound judgment and the ability to work independently with little direction.

Preferred Qualifications

• Bachelor's degree in a business-related field (Finance, Accounting, Economics, Business, Engineering).
• Strong interpersonal skills with a professional demeanor and client focus.
• Proven organizational, planning, and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines.
• Excellent communication skills, both written and verbal with the capability to manage information and correspondence on multiple levels.
• Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs.
• Exercises mature judgment and works cooperatively and effectively with both internal and external stakeholders.

About our business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
• TC Energy is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting [email protected].