Executive Assistant
The Ottawa Hospital
Date: 1 week ago
City: Ottawa, ON
Contract type: Full time
About The Ottawa Hospital
Inspired by research and driven by compassion!
The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.
From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.
Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.
Rotation/Shifts
Days, 8 hour shifts - flexibility required.
What You Will Do
The Executive Assistant will provide efficient and confidential secretarial support to the Chief Operating Officer and Chief Nursing Executive by ensuring day-to-day operations for this role are managed, coordinated and carried out. The Executive Assistant will support the COO and CNE in maintaining positive relationships with key stakeholders, Senior Management, Committee Members and The Board of Governors.
This position is temporary until approximately June 8, 2026. Please note that the incumbent will work onsite at The Ottawa Hospital.
Basic Requirements
The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.
We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.
The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.
Interested? Apply today!
If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on-line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.
The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.
Inspired by research and driven by compassion!
The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.
From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.
Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.
Rotation/Shifts
Days, 8 hour shifts - flexibility required.
What You Will Do
The Executive Assistant will provide efficient and confidential secretarial support to the Chief Operating Officer and Chief Nursing Executive by ensuring day-to-day operations for this role are managed, coordinated and carried out. The Executive Assistant will support the COO and CNE in maintaining positive relationships with key stakeholders, Senior Management, Committee Members and The Board of Governors.
This position is temporary until approximately June 8, 2026. Please note that the incumbent will work onsite at The Ottawa Hospital.
Basic Requirements
- Two-year College Diploma in Office Administration, or equivalent education or work experience;
- Five (5) years of experience in a Senior Executive Assistant role, supporting executives;
- Experience creating meeting material and organizing meetings with internal and external parties, virtual and in-person;
- Experience managing complex calendars;
- Advanced computer skills, including advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint, as well as knowledge of Office 365;
- Excellent secretarial, organizational, and interpersonal skills;
- Adaptable to change and able to work flexible hours as required;
- Ability to prioritize and multitask in a fast paced, high-volume environment;
- Good problem solving and decision-making skills;
- Ability to maintain positive relationships in a team environment;
- Ability to deal tactfully and diplomatically with staff, leaders and the general public;
- Ability to work independently;
- Ability to efficiently operate office equipment;
- Must be eligible to work in Canada.
- Experience working in a highly demanding environment;
- Knowledge of financial and budget management;
- Proficiency in English and French - oral expression (advanced level), comprehension (advanced level) and writing (advanced level).
The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.
We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.
The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.
Interested? Apply today!
If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on-line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.
The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.
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