Administrative Assistant

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

An attractive health and dental benefits package for you and your family (dependents). Health Care Spending Account and Healthy Living Wellness Account options

• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our office in Vaughan, ON, is looking for a Administrative Assistant to join our team.

Summary of the Role

Reporting to the Area Manager, the Administrative Assistant will be responsible for providing administrative support including reception duties, purchasing activities, timesheet administration, records and project controls in addition to other administrative responsibilities, as required.

Key Responsibilities

• Operate various pieces of office equipment used for computing, faxing, photocopying and printing.
• Open and distribute incoming faxes, mail, answer correspondence and prepare outgoing mail.
• Reconcile field and office timesheets while ensuring a timely delivery to the payroll office for processing.
• Arrange, participate in, and organize conferences and meetings as requested.
• Schedule meeting rooms and complete hotel reservations as required (both for in-house and out-of-town meetings).
• Maintain filing systems, indices and directories.
• Prepare memos, emails and letters as directed in addition to the filing of weekly financial reports, finals and sales analysis.
• Operate personal computer and required to access email and other basic office support software.
• Use various software applications to assemble, manipulate and/or format data as well as reports.
• Perform such other and reasonable duties as may be required to effectively support the organization.
• Ensure responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Ltd. safety policy/procedures, ISO 18001 standards and OHSA requirements.
• Ensure that environmental aspects within the sphere of responsibility are adhered to pursuant to ISO 14001 requirements.

Key Requirements, Experience and Skills

• Completion of a post-secondary diploma.
• Strong communication skills both written and verbal are required.
• Significant knowledge in the use of Microsoft Office programs including Word, Excel, Power Point and Outlook.
• 5 years of administrative experience, 3 of which include supervision, organization, coordination, and performance of duties at a responsible level, and/or,
• 3 years of administrative experience in an industrial environment.
• Exceptional Interpersonal Skills and presence.
• Tact and persuasion abilities.

Attributes

• Reliable and well-organized.
• Result oriented.
• Personable and pleasant.

Competencies

• Integrity/Ethics
• Quality
• Working Safely

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from ‘cradle to grave,’ as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, Kingston, Sarnia, and Thunder Bay.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.