Ophthalmology Clinical Research Project Coordinator

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

Position Description

The Clinical Research Project Coordinator will manage ongoing and new research projects, ensuring efficient execution, compliance, and collaboration across teams. This role integrates project management, clinical research coordination, and administrative oversight to support studies, grant applications, and academic publications. The position involves direct interaction with research participants, regulatory bodies, and institutional partners.

Project & Research Assistance

• Oversee project timelines, deliverables, and compliance with research ethics (REB, ACC).
• Manage OneDrive, EndNote, and other digital repositories.
• Prepare and submit REB applications, amendments, and renewals in accordance with institutional requirements.
• Lead preparation of materials for granting agencies and regulatory bodies.
• Coordinate grant applications, funding opportunities, and reporting deadlines.
• Prepare manuscripts, case reports, and systematic reviews.
• Conduct literature searches and maintain research databases.
• Assist with data monitoring, interpretation, and analysis.
• Develop and maintain operating procedures to ensure adherence to study protocols, institutional requirements, and regulatory obligations.

Clinical Research & Data Collection

• Coordinate research in machine learning, 3D printing, optical modeling and bioengineering in ophthalmology.
• Develop, implement and maintain research databases.
• Retrieve, merge, and verify data from various sources, such as medical images and pathology slides.
• Screen patients and participants for study eligibility.
• Identify and recruit study participants.
• Obtain informed consent from participants.
• Coordinate study visits, collect research data, and manage questionnaires and case report forms.

Grants & Financial Management

• Coordinate and prepare grant submission, award processing, and final reporting.
• Manage account reconciliation, payroll, invoices, and expense reports.

Personnel & HR Support

• Facilitate research personnel activities and onboarding.
• Recruit, train and provide support to volunteers, undergraduate students, and new research staff.
• Oversee student and volunteer onboarding, contract facilitation, and system access.
• Manage lab organization, including workspaces and equipment.
• Plan and schedule meetings, workshops, and recruitment sessions.
• Coordinate industry partnerships and research collaborations.

Administrative & Compliance Support

• Handle email correspondence, calendar schedules and institutional communications.
• Draft, format and prepare documents, reports and presentations for various audiences.
• Assist with negotiating contracts and agreements.
• Oversee procurement of lab equipment and materials.
• Maintain compliance with study protocols, regulatory frameworks, and institutional guidelines.

Here's what you'll need

• Master’s degree in a relevant field.
• At least 4 years of relevant experience.
• Familiarity with medical imaging, 3D modeling, and optical research.
• Bioengineering background preferred, with skills in 3D Prototyping, including experience with software platforms such as Solidworks, Python and R.
• Strong computer skills, familiarity with REDCap is an asset
• Machine learning experience preferred, with applying machine learning techniques to clinical research data for analysis, predictive modeling, or automated data processing.
• Strong project management skills including excellent organization, effective team leadership, clear communication, and proactive risk management.
• Proficient in TCPS-2, GCP, Health Canada Division 5, CCAC guidelines.
• Experience collecting data, creating and maintaining databases, analyzing data and interpreting results.
• Robust financial acumen including the ability to establish and monitor budgets, reconcile expenses and complete institutional documentation.
• Strong communication and interpersonal skills to coordinate with teams, institutions, and industry partners.
• Experience in literature reviews, manuscript writing, and academic publishing.
• Excellent Microsoft Office (Word, Excel, PowerPoint, Teams) and EndNote skills.
• Demonstrated commitment and actions in advancing equity, diversity and inclusion objectives

Our Commitment to Diversity

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

How to Apply

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

If you are still experiencing technical difficulties please email [email protected] to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.