Administrative Assistant II

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.

Our Recreation Department is looking for a dedicated Administrative Assistant II to join the team.

Position Responsibilities

The Administrative Assistant specializing in Aquatics Scheduling will be responsible for managing and coordinating all aspects of our aquatic staff schedules. You will work closely with the Aquatics team to ensure smooth operations, effective communication, and optimal scheduling of facilities and staff. Key Responsibilities: Develop, manage, and update aquatic program schedules, including swim lessons, pool rentals, events, and staff shifts. Coordinate with instructors, lifeguards, and other staff to ensure coverage and address scheduling conflicts. Communicate schedule changes and updates to staff, clients, and stakeholders in a timely manner. Monitor and track program attendance and utilization to optimize scheduling and resource allocation. Handle administrative tasks such as processing scheduling requests, maintaining records, and generating reports. Assist with the on-boarding and training of new staff members regarding scheduling protocols, business systems, and procedures. Address and resolve any scheduling-related issues or concerns from staff. Provides exceptional support and service to both internal and external stakeholders, ensuring their needs are met effectively.

Qualifications

Proven experience in scheduling and coordinating in a complex environment, preferably within an aquatic or recreational setting. Experience with UKG or similar scheduling systems is highly desirable. Strong organizational and multitasking abilities. Excellent attention to detail and accuracy. Proficient in using scheduling software and office productivity tools. Ability to manage and prioritize multiple tasks effectively. Strong communication and interpersonal skills for interacting with staff and stakeholders. Understanding of governing body policies and collective agreement. Familiarity with aquatic operations and safety protocols. Knowledge of compliance requirements and best practices in administrative processes. Ability to work under pressure and adapt to changing priorities. Strong problem-solving skills and initiative. Commitment to high standards of service.

Hours

The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.

Compensation

Starting salary $29.87 per hour as per the Out-of-Scope Agreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)

Diversity & Inclusion

The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.

Selection Process

We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.

• To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.
• Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.
• This posting may be used to fill future vacancies in this position.
• This posting will be open until a suitable candidate(s) is/are found.
  
  

Note: After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position.