Financial Shared Services Representative

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today!

Summary

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal procedures

Key Duties & Responsibilities

Accounts Payable Processing

• Processes accounts payable payments in accordance to established processes
• Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
• Liaises with business unit leaders to obtain approval for payments
• Handles scanned documentations with low data recognition and data enters missing data
• Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements
• Determines appropriate accounting codes to the documents according to business unit and expense/cost element type
• Performs mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
• Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
• Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
• Prepares electronic fund transfers and cheques for payments
• Enters accounts payable transactions into accounting systems
  
  
  

Vendor Set Up Process

• Completes vendor set up requisitions and works with Supply Chain Administration to complete vendor set up
  
  
  

Audit Support

• Files, maintains and retrieves documentations for audit support
• Other duties as assigned
  
  
  

Knowledge And Skills

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

• Community college diploma preferably in accounting
• 1 to 3 years of clerical accounting/accounts payable work experience
• Understanding of sales tax rules
• Ability to execute work according to established procedures
• Ability to identify and resolve accounts payable issues and discrepancies
• Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
• Ability to process a high volume of data requiring strong attention to detail and accuracy
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
• Ability to exercise judgment
• Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications
  
  
  

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of:

• Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA)
• Certified General Accounting
  
  
  

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!