Legal Administrative Assistant

We are currently seeking a Legal Administrative Assistant to join the Stikeman Elliott Team! This full-time permanent role provides critical legal administrative support to a team of lawyers whose practices focus on Corporate and Securities law.

Our ideal candidate has 4+ years of legal assistant experience in Commercial Real Estate, exercises sound judgment in a variety of situations, and has the ability to balance multiple priorities. If you're a detailed and organized self-starter who thrives in a fast-paced environment, we want to hear from you!

For the 15th consecutive year, Stikeman Elliott LLP has been named Best Employers in Canada. Being awarded this recognition is a testament to the exceptional workplace that our hardworking and dedicated people have created. We want you to join the team!

Principle Duties & Responsibilities:

• Drafting, preparing, and compiling various types of correspondence, documentation, forms and filings as dictated or prepared in Word, Excel, PowerPoint, or Outlook.
• Organize and maintain physical and digital systems that support efficient and effective management of all client communications, record-keeping, and client/document files.
• Open and close client files while adhering to process requirements for new file intake and file closing guidelines.
• Manage and respond to client inquiries and conduct follow up, as required and appropriate.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, A/R status and collection.
• Coordinate and maintain lawyer calendars, deadlines and bring forward systems, pull supporting information for meetings and arrange appointments based on lawyers’ work preferences.
• Coordinate detailed and intricate larger scale business development initiatives such as booking travel (hotels, flights, accommodations) and event ticket procurement, etc.
• Engage in team support when appropriate and necessary.
• May perform other duties or projects, as assigned.

Qualifications:

• Legal Assistant diploma from an accredited college
• A minimum of four (4) years of legal assistant experience
• Strong background in Commercial Real Estate law is considered an asset
• Experience with iManage and/or Intapp Open considered an asset
• Proficiency in MS Office with a high level of overall technical ability
• Strong interpersonal and communication skills (both written and verbal)
• Exceptional attention to detail and proofreading ability
• Ability to handle multiple competing and urgent deadlines
• Ability to work independently in a fast-paced, team-oriented environment.
• Professional, accountable, responsive, and proactive.

At Stikeman Elliott, diversity, equity and inclusion are integral parts of who we are. Our culture attracts talented individuals that hold unique beliefs, orientations and perspectives, but share an approach to the way we do business. Our growing global client base benefits from the broad range of legal talent at our firm, comprised of people from different backgrounds and abilities who hold varied skill sets and forms of expertise.

Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.