Legal Administrative Assistant / Office Coordinator

Our client, a business law firm with offices across Canada, is looking for a Legal Administrative Assistant / Office Coordinator to join their Vancouver team. This is a great opportunity for someone who enjoys variety in their day—supporting lawyers with legal administration while also helping keep the office running smoothly. You’ll be part of a close-knit team that values collaboration, initiative, and a positive, professional attitude.

Responsibilities

• Prepare, edit, and format legal documents with accuracy and attention to detail.
• Track time entries, manage unbilled time and disbursements, and help with client invoicing and account follow-up.
• Support lawyers in staying organized and focused on client needs.
• Take the lead on office coordination—working with vendors, ordering supplies, and keeping things running smoothly behind the scenes.
• Be a friendly and reliable point of contact for client inquiries and requests.
• Assist with sending, receiving, and drafting documents (experience with DocuSign is a plus).
• Plan office lunches, events, and team-building activities that make the workplace enjoyable and engaging.
• Jump in to support the team with other administrative tasks as needed.

Qualifications

• Legal Administrative Assistant diploma or a university degree in a related field.
• Up to 5 years of experience in an administrative or legal support role.
• Organized, proactive, and able to juggle multiple priorities with ease.
• Comfortable working with technology and learning new software; experience with PC Law is an asset.
• A team player who enjoys helping others and contributing to a positive office environment.