TRANSFER AND PATHWAYS SPECIALIST at Georgian College

Transfer and Pathways Specialist

Georgian is more than just an employer – we're a community. With multiple campuses located across Central Ontario, Georgian College offers rewarding employment opportunities in academics, administration, research, and more. We take pride in working alongside a dynamic team of student-focused educators, dedicated supporters, and passionate advocates. Together, we can advance our mission to inspire innovation, transform lives, and connect communities through the power of education.

Our exciting work environment offers the opportunity to learn and grow, while collaborating in a team-oriented culture that promotes equity, diversity, inclusion and belonging. Together, we deliver unrivaled experiences for our students, employees and the communities we serve. Read our 2025-2030 strategic plan.

If you share our energy and passion, please consider joining Team Georgian.

Position Overview:

Reporting to the Manager, Transfer & Applicant Services, the incumbent coordinates the transfer student support services and ensures mechanisms are in place for transfer credit and/or transfer experience assessment. The incumbent organizes the implementation process of pathways and articulation agreements. In addition, they support the development of Credit for Prior Learning (CPL) policies, procedures, and processes that are clear, efficient, in compliance with regulatory requirements, and align with the college’s policies and procedures. The incumbent collaborates with academic areas and other departments to ensure faculty and students receive consistent and timely support.

Job Details:

THIS IS A TEMPORARY REPLACEMENT POSITION FOR A BARGAINING UNIT EMPLOYEE. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Job posting date: October 31, 2025
Department: Registrar’s Office
Classification: Support Staff
Location: Barrie Campus -hybrid work environment
Employment Type: Contract (Appendix D)
Effective: ASAP – March 31, 2026
Hours per week: 35 hours per week
Salary Range: PB H – 36.29 (Start) – 42.13 (4-year rate)

• Handling the escalation of student and faculty concerns received by the CPL team and shared email inbox, forwarding them to the Manager when necessary.
• Collaborating with students and academic staff (faculty, coordinators, AD/Deans) to provide guidance on CPL processes, services, and pathways.
• Coordinating transfer student support services college-wide.
• Coordinating, reviewing, and providing recommendations on the transfer credit and Prior Learning Assessment and Recognition (PLAR) processes
• Providing recommendations and guidance to CPL staff to ensure efficient and accurate entry of transfer credits and PLARs.
• Onboarding new staff regarding CPL systems navigation, processes, and shared email management to ensure smooth transition into their roles.
• Liaising with Admissions to ensure advanced standing applicants are admitted to the correct entry term.
• Acting as a subject matter/functional expert for various projects, and continuous improvement initiatives, within the Credit for Prior Learning domain including system upgrades, articulation projects, enrolment audit processes, and process improvements
• Liaising with the International Department to analyze and review pathways to increase the enrolment of incoming students.
• Coordinating the approval and entry of all credit transfers that are approved through Ontario Publicly Assisted Institutions (OPA) into the ONCAT provincial database.
• Ensuring proper identification of all OPA institutions in the student information system (banner) for enrolment audit purposes.
• Monitoring, updating, and posting of transfer-in and transfer-out articulation agreements on the transfer articulation SIS module, website, and ONTransfer platform to maintain currency and accessibility.
• Coordinating with UPC for the renewal or implementation of new articulation agreements.
• Maintaining an up-to-date listing of accredited institutions with whom we have granted a transfer credit, including international institutions of higher education in collaboration with UPC.
• Facilitating incoming, outgoing, and language proficiency transfer agreements
• Serves as a resource for academic areas seeking to establish new transfer agreements.
• Coordinating systems maintenance and enhancements with vendor, including testing to ensure functionality and effectiveness.
• CPL systems include the Transfer Credit System (TCS), Transfer Experience System (TES), Transfer Articulation System (TAS), and the Transfer Equivalency Tool (TET)
• Administering the established information security and roles structure for CPL systems to uphold security, integrity, and confidentiality, including defining and assigning user roles as necessary.
• Maintaining and updating course equivalencies in the Student Information System (SIS) and ensuring accuracy in the Transfer Equivalency Tool (TE)
• Designing and delivering user training modules and sessions for students and faculty on CPL systems and the petition process
• Creating user guides, training materials in various formats, and demonstrations of CPL systems and workflows for staff, students, and faculty
• Traveling to different campuses to provide credit transfer information to all students and/or faculty/staff as required.
• Ensuring accurate assessment of fees and maintenance of academic records for funding purposes through enrolment audit

• Successfully completed a three-year postsecondary diploma/degree in Business, Computer Studies, or a related field of study.
• A minimum of five years’ experience working in a postsecondary education environment working with transfer databases and knowledge of transfer credits, course assessment, course equivalencies and government initiatives regarding student pathways in postsecondary
• Experience with data entry and a demonstrated ability to follow and communicate a system’s approach to enter information.
• Demonstrated customer service, interpersonal and communication skills (oral / written) to liaise with a varied client group with professionalism and tact.
• Proven organizational skills to work effectively, handling numerous tasks simultaneously.
• Proven ability to work independently and participate as an effective team member.
• Knowledge of a Student Information System, preferably Banner, is an asset.
• Experience with Microsoft Office (Word & Excel) to create and analyze spreadsheets and generate correspondence.
• Knowledge of domestic and international education systems and credential evaluation an asset

Why Work with Us?

Georgian’s multiple campuses are in some of the most sought-after areas in Central Ontario. Our campuses play important roles in each of these communities, serving as centers for academic, social, and cultural activities, and contributing to the social and economic well-being of the areas.

In addition to a rewarding career, here are some of the other benefits offered to full-time employees of Georgian College:

• We offer a competitive compensation rate, comprehensive benefits plan and a generous vacation policy as well as CAAT defined-benefit pension plan which includes fully matched contributions.
• A tuition reimbursement program that offers reduced course fees for college staff and their dependents.
• A holiday shut down period that allows employees to rest and relax with family and friends.
• A flex work program for most positions allowing employees the flexibility of working both on campus and remotely.
• All Georgian Employees have access to the EFAP: Employees and their family members can call the program 24/7 for completely confidential support, information, and assistance.
• Campus Safety Services: Georgian is committed to providing a safe, respectful and inclusive environment through the delivery of professional health and safety, security, parking, emergency management, conflict resolution and investigative services.

For a more in depth look at what Georgian has to offer, check out our website.

Are you ready to Experience Georgian?

If this opportunity matches your interest and experience, please apply online at: https://www.georgiancollege.ca/about-georgian/career-opportunities/ quoting Competition #116-25 by November 13, 2025. We thank all applicants; however, only those selected for an interview will be contacted.

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.