Clinical Placement Coordinator at McMaster University

Regular/Temporary Regular

Job Title Clinical Placement Coordinator Job ID 72873

Location
HSC- Central Campus

Open Date 11/12/2025

Job Type Continuing

Close Date 11/30/2025

Employee Group Unifor Unit 1, Staff Favorite Job

Department Nursing

Salary Grade/Band Grade 7

Salary Range $25.70 - $39.89 (hourly)

Hours per Week 35

Posting Details

Schedule

Monday to Friday

8:30 am to 4:30 pm, 35 hrs/week

Hybrid Working Arrangement

Anticipated Start: ASAP

Education Level

2 year Community College diploma in Office Administration or related field.

Career Level

Requires a minimum of 3 years of relevant experience.

Job Description Number

JD01028

Job Description

For over 75 years, McMaster University’s School of Nursing has delivered nursing education programs that have produced generations of professional nurses who are leaders in nursing practice, education, administration and research, Within a culture of optimism and respect, we continue to transform the future of nursing, leading with local and international communities through visionary inclusive education and high-impact research.

The School of Nursing is currently seeking a passionate and motivated Clinical Placement Coordinator. Reporting to the Academic Resources Manager, the Clinical Placement Coordinator will join the placement team and provide general oversight and complete the various placement activities for the BScN Program. The Clinical Placement Coordinator will be required to identify, develop and maintain relationships on behalf of the program with various hospital and community partners as well as, explore new opportunities for the School of Nursing to partner with and increase the number of BScN professional practice placements.

Job Summary:

Responsible for facilitating all student placements (clinical and community) throughout the 4 year curriculum, running placement lotteries, maintaining the placement database and lottery program and providing relevant information and support to students, faculty and staff. Also provides administrative support to the Program.

Purpose and Key Functions:

• Liaise and correspond with practice groups, hospitals and community agencies to arrange clinical placements for students in all four years of the Program.
• Maintain placement database and runs clinical placement lotteries in accordance with standard operating procedures.
• Prepare and maintain documentation, creates student placement schedules and communicates with students regarding upcoming placements.
• Provide students with pre-placement information, requirements and program policies.
• Liaise with consortium partners to share placement resources when necessary.
• Create and maintain database of placement requirements and contacts.
• Ensure that students have met the academic prerequisites for placements.
• Collect and process evaluations and all other post placement documentation.
• Prepare and post course outlines and instructions to students.
• Write a variety of documents such as correspondence, reports and procedure manuals.
• Maintain current affiliation agreements and ensures that a memorandum of understanding or affiliation agreement is in place for all facilities which requires the gathering and compiling of the information.
• Ensure that Workplace Safety and Insurance Board agreements and all other required documentation is in place for each student in every placement.
• Track student compliance with clinical placement requirements and processes.
• Plan and coordinate a variety of program events and activities.
• Provide program and placement information to students which requires maintaining knowledge of clinical placements and the program.
• Update, maintain, and validate data by checking for missing, illegible or invalid information.
• Investigate questions and resolves problems concerning placements.
• Complete financial forms including travel expenses reports, electronic cheque requisitions, purchase orders and journal entries.
• Process payments to preceptors.
• Collects, verifies and inputs data into a variety of spreadsheets and databases.
• Develop marketing and advertising brochures for a variety of purposes.
• Gather and compile information required for a variety of documents and reports such as the annual report and the external Program Review.
• Gather and compile the paperwork required to facilitate hiring and payment processes.
• Update and maintain information on websites and social networks.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Set up and maintains filing systems, both electronic and hard copy.
• Update and maintains confidential files and records.
• Handle sensitive materials in accordance with established policies.
• Provide administrative support to the faculty and the program manager.

Supervision:

• Provide lead hand supervision and is responsible for the quality and quantity of work of others.
• Ongoing responsibility for supervising up to 9 casual employees at any one time.

Requirements:

• 2 year Community College diploma in Office Administration, or related field.
• Requires 3 years of relevant experience.

Assets:

• Experience as a health professional preferred (e.g. registered nurse, RPN, physiotherapist, occupational therapist, etc.).
• Experience supporting curriculum initiatives in a post-secondary academic health professional program.
• Experience working in academic administrative and clinical settings.
• Experience in relationship and partnership development with healthcare agencies and organizations.
• Experience with HSPnet system and nursing clinical placement process
• Awareness of CNO clinical readiness requirements for program approval

The successful candidate will ideally possess these additional qualifications:

• Experience working in a health care context.
• Superior attention to detail, organizational and planning skills.
• Clear written and verbal communication are required for interactions with faculty, students and external healthcare agencies.
• Demonstrated interpersonal skills and experience providing complex administrative support.
• High level of competence in Microsoft 365 applications and tools such as Excel, Zoom and Microsoft Teams.
• Ability to take initiative and follow through, balanced by an ability to identify when to seek assistance.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.