PPSA Administrator, Contract at DLL

Job Description

As a PPSA Administrator, you can expect to work collaboratively with a team of about 4 colleagues on managing retail PPSA lien security requests including reviewing searches, creating/amending/discharging registrations, and responding to 3rd party waiver inquiries. You will be ensuring that all lease and loan security documentation is accurately completed, updated when required, and consistent with credit and legal requirements. Responsible for exercising adherence to: credit and matrix authorizations, system rules, and corporate policies to ensure the accurate completion of documentation while meeting customer expected turnaround-timing commitments.

Please note this is a 12-Month Contract.

Day to Day

This position is responsible for supporting the various PPSA registration needs of multiple departments and requires external customer contact.

• Proper security registration is in place to ensure that all transactions are properly executed at the client level, enforceable, and binding to the corporation.
• Assist with the Operations team on pre-registration and manual registration requests as needed
• Ensure that PPSA registration information is entered into the system of record in a timely manner
• To maintain DLL’s priority registration position, request and review debtor and serial number searches to determine if collateral waiver letters are required, issuing letters to third party creditors, and follow up on sent letters to ensure they are signed and returned to DLL
• Liaise with numerous departments to ensure PPSA registration is amended to reflect change in debtor or equipment, as well as releasing any held back funds from dealers for delivered equipment
• Receive requests for PPSA waiver responses; perform appropriate debtor and asset searches within various systems. Coordinate verifications with other departments in order to provide the appropriate response.
• Review and process discharge requests and support end of term release documentation/letters.
• Manage inventory registration requests and reception of PMSI notifications
• Manage the onboarding and maintenance of users and data in our third-party PPSA platform, Collateral Guard
• Manage the daily PPSA reporting process, working with CMS, our third-party provider, to ensure that registrations are flowing through our mid-office systems to Collateral Guard accurately, and make corrections as needed
• Liaise with risk and legal to find the optimal solutions for meeting the customer’s needs.
• Meet established service level standards to respond to incoming customer requests.
• Ensure that the team goals are met including turnaround time, advise management if it is in jeopardy.
• Participate in department and cross-functional initiatives
• Other duties as required
  
  

Essentials

• Experience in Operations function (preferably in leasing or financing industry) is an asset
• Strong attention to detail and data entry accuracy
• Ability to manage multiple priorities under tight deadlines
• Excellent planning & organizational skills
• Team-oriented with a proactive mindset in a fast-paced environment
• Thrives in an independent, goal-driven work setting
• Strong analytical and problem-solving abilities
• Effective written, verbal, and interpersonal communication skills
• Ability to handle complex customer interactions and negotiations professionally
• Adaptability and openness to change
• Ability to work in a hybrid work model: in-office twice per week and remote work
• Bilingual (French) an asset
• Proficiency in MS Work & Excel (an asset)
• Post-secondary education (an asset)
  
  

All members enjoy

• Two working days per year volunteering for a local charity
• Bonus plan
• Remote working from home opportunities
• Flexible hours
• Career development opportunities: online learning, member development programs, Tuition reimbursement program.
• Outstanding Medical, Dental, Vision and Paramedical benefit programs
• Employee Referral program
• Open concept modern working environment
  
  

“We not only live up to the expectations of our customers for today, but also anticipate their market needs of tomorrow.”

Choose wellbeing

DLL’s wellbeing ambition is to educate, equip and empower members to build connections, manage their mental, emotional, physical and financial wellness and maintain balance between work and the other priorities that make up their lives.

Our Four Wellbeing Categories Are As Follows

• Connection – Build meaningful connections with other DLL members
• Health – Manage mental, emotional and physical health
• Finance – Provide learning opportunities to help members achieve personal financial health
• Lifestyle – Maintain balance between work and life priorities
  
  

There are things that matter to our members and the wellbeing of our members matters to DLL.

Settling In

At DLL, we are many things. We are team members, family members, and community members. We are members of society, members of different cultures and nationalities. Members of change. We each have different beliefs, different passions, different viewpoints, talents and interests. We come from different backgrounds, cultures, nationalities and histories.

But for all of our differences, we share one thing in common: each of us are members of DLL.

Our company was founded in the Netherlands. But today we are truly a multinational business. Our unique culture is rooted in higher collaboration, less hierarchy and honest directness that enable us to integrate, ideate and innovate across country lines.

Many companies say they are European, American, Asian or Australian, at DLL we are all these places and more.

We are a cross-culture collaborative – an interconnected network – that comes together every single day with one goal in mind: Partnering for a better world.

Good to know

Desired Primary Work Location: Burlington, ON

Applicable Pay Range

$52,323.2-$78,484.8

DLL is considering candidates in numerous locations. The pay estimate displayed represents the typical pay range for candidates hired for this position in the desired primary work location. Pay may be adjusted outside the projected range based on geographical differentiation as well as for any other lawful reason. Additional factors that may be used to determine your actual pay include your specific skills, years of relevant experience you possess, and other work-related qualifications. Many candidates may start in the bottom half of the applicable pay range, especially those with less experience or qualification.

This position is subject to the terms of DLL’s compensation plans and policies. Further, the position includes all other benefits provided to DLL employees, including healthcare benefits, pension plan, vacation, sick leave, parental leave, possible discretionary bonuses, and all other benefits that are subject to eligibility.

• Deadline for application: December 10, 2025 (Due to high volume of applications this requisition may close prior to posted close date)
• The selection process may involve an assessment.
• Applications via email will not be reviewed. Please apply online via our career website
• DLL’s referral program applies
• For more information, please contact our Talent acquisition partner April Kim via [email protected]
  
  

DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring subject to successful completion of a background check.

DLL is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity, please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation.

About Us

DLL, a great place to build your career

DLL is a global asset finance company that partners with manufacturers, dealers, distributors, and end users to facilitate access to equipment and technology. Headquartered in Eindhoven, the Netherlands, we operate in over 25 countries, offering financial solutions across various industries. We are also a 100% subsidiary of our parent company Rabobank, one of the world’s largest financial companies. Join our community of over 6.000 members from 75 nationalities! At DLL, our unique culture — shaped by our values (We put our customers first -Together we achieve more-You can count on me - I challenge myself and others to grow) and behaviors that define us — is at the heart of everything we do.

We offer exciting job opportunities where you feel welcomed, respected and empowered to be your authentic self and share your best ideas. At DLL, we believe in the strength of our diverse perspectives and experiences, which make our global community thrive.

You’ll receive competitive pay, generous benefits, health and wellbeing support, and manage your work-life balance through our hybrid working flexibility.

Our global operations offer you a variety of development opportunities and we encourage you to take on new challenges across our departments, businesses and regions.

Our company strategy emphasizes our commitment to sustainable business and making social impact is part of that as well. Together, we’ll “Partner for a better world” to make a positive impact. Joining DLL, means joining a company that consistently scores higher than the industry average in Employee Engagement surveys. This is also being acknowledged through many Great Place to Work certificates. People who work at DLL, like DLL.

Join us in Partnering for a better world!