Project Coordinator, Real Estate [Temporary 12 Months] at Doane Grant Thornton

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

• Work with the Real Estate team to support on facility renovations, office refresh projects, move-out projects (including office decommissioning)
• Providing administrative support to the project team as needed for preparation of project documentation and management throughout the lifecycle.
• Work with local office resources and other stakeholders to champion any project through logistical coordination
• Track progress of each project against goals, objectives, approved budgets, approved timelines.
• Ensure project data integrity and documentation is accurate, timely, coordinated and in alignment with our facility governance model
• Lead “small-scale” projects with the oversight of the Project Manager
• Champion all the requisite project documents properly throughout the project life cycle until the project closeout including commercial management
• Assist in coordination of team meetings for facility projects and maintain and circulate meeting minutes in a timely manner
• Keep track of project invoicing and change orders by maintaining a commercial tracker
• Ensures that project progress reports are developed and shared via defined communication channels
• Occasional travel will be required to visit project sites as needed to attend coordination meetings, deficiency walkthroughs, and turnover
• Assist with lease administration tasks, including reviewing rental advice statements and annual reconciliation statements for accuracy and compliance.
• Maintain and update lease data by uploading rent and related information into the lease administration software to ensure timely and accurate records.

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

• The ideal candidate will have a bachelor’s degree in engineering, construction and/or other related technical studies
• PMP/CAPM Designation is an asset
• At least 1 year of relevant working experience in construction coordination, document control, and contractor management
• Working experience with scheduling using MS Project is required
• Familiarity with construction processes, contracts and activities.
• Excellent communication, presentation, and negotiation skills
• Advanced proficiency in Microsoft Office Tools (Word, Excel, PowerPoint, MS Teams)
• Experience with AutoCAD or any Drawing Software is an asset.
• Experience with PowerBI is a plus.
• Exceptional attention to detail and organization skills with the ability to multitask and effectively manage time and workload.

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?

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Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing [email protected] and we will work with you to meet your accommodation needs.