Finance and Administration Clerk C at City of Winnipeg

Under direct supervision of the Coordinator of Clerical Support-Finance, the Clerk C is responsible for the review and processing of invoices and associated record keeping. The Clerk C will work collaboratively with Stores and Project Managers throughout the Public Works Department as well as other Finance Division team members to ensure the timely processing of invoices and the consistent application of applicable City policies and Administrative Standards.

As the Finance & Administration Clerk, you will:

• Create purchase orders and process invoices according to payment terms.
• Provide administrative and finance support to the finance division.
• Respond to customer and department inquiries in accordance with administrative standards and policies.

Your education and qualifications include:

• Grade 12 education along with courses in bookkeeping or accounting from a recognized post-secondary institution, or an equivalent combination of education, training, and experience.

• Experience with accounts payable and general ledger.

• Experience working with a large integrated computer system processing accounts payable transactions in programs, including but not limited to PeopleSoft Finance Purchasing, Accounts Payable Modules, and any other similar systems.

• Proficiency (Advanced) using programs such as Microsoft Word, Excel, Outlook and Adobe Acrobat.

• Knowledge of accounting principles including journal entries, purchasing and payables.

• Ability to organize, prioritize, and handle high workload volumes while maintaining accuracy and timeliness in the accounts payable process.

• Ability to establish and maintain positive working relations and deal with internal City staff and external suppliers, in-person, by telephone, and in writing.

• Ability to interpret and apply the Manitoba legislation, administrative standards, and policies related to accounts payable. Knowledge of Builder’s Lien Act is preferred.

• Effective written communication skills with the ability to maintain accurate and complete documents and records.

• Effective verbal communication skills with the ability to speak to various internal and external stakeholders.

• Ability to work effectively with minimal supervision.

• Excellent customer service skills with the ability to maintain composure and deal tactfully and diplomatically with a wide range of internal and external customers.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of employment:

• The successfully applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successfully candidate, at their expense. Please visit: https://www.winnipeg.ca/police/services/online-record-checks to apply.