Executive Assistant, SAEC Distribution at iA Groupe financier / iA Financial Group

Date: 4 hours ago

City: Quebec City, QC

Contract type: Full time

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Employer: iA Financial Group

Office: 1080, Grande Allee West

Location: Québec, Quebec

Other Possible Location(s): Montreal, Quebec

Job category: Customer Service and Administrative Support

Job type: Temporary Job

Apply before: 2026-07-03

Job title

Executive Assistant, SAEC Distribution

Build the future with us

Are you driven by the administrative field and eager to contribute to the purpose of a company that aims to help its clients to feel confident and secure about their future? As an Executive Assistant, SAEC Distribution, you will play a key role in providing executive and administrative support to the Vice Presidency and the leadership team in the day-to-day management of their activities.

This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you will accomplish with us

As an Executive Assistant, SAEC Distribution, you will be at the heart of our mission. Here are the main responsibilities:

Provide direct administrative support in the daily management of activities;

Independently manage calendars, shifting priorities, deadlines and follow-ups related to files;

Coordinate business travel (travel bookings, accommodations, logistics) and prepare expense reports;

Develop, maintain and update files, databases and systems for processing confidential information;

Manage, monitor and coordinate the payment of sponsorship requests, including validating documentation, obtaining required approvals, and tracking budgets;

Follow up on decisions, actions, deliverables and next steps resulting from meetings, committees and governance bodies;

Ensure the classification, organization and document management of the Vice Presidency;

Plan, coordinate and prepare various meetings and events;

Assist the Vice Presidency and the management team in the development, monitoring and maintenance of DMS, dashboards and performance indicators;

Prepare agendas, PowerPoint materials, surveys, workshops, information documents and follow-ups related to meetings and events;

Recommend and implement best practices in administrative and operational management, including reviewing ways of working;

Support internal communications for the Vice Presidency (mailbox, team messages, invitations, surveys, ad hoc communications);

Actively participate in the preparation, drafting, revision, proofreading, translation (French/English) and formatting of executive-level documents;

Analyze data from systems (Salesforce) to identify trends, produce reports, draw insights and recommend actions;

Perform other related tasks.

What could accelerate your success in this position

We are looking for a person who

Holds a college diploma (DEC) in office technology, administration or a related field, or any equivalent combination;

Has 3 to 5 years of relevant experience in an executive assistant role or high-level administrative support, ideally supporting an executive leadership team;

Has excellent command of the Microsoft 365 suite (Word, Excel, Outlook, PowerPoint, Teams, OneNote) as well as artificial intelligence tools (Copilot);

Is comfortable with digital tools and social media (LinkedIn) and is interested in learning and leveraging new technologies, software or applications (Salesforce);

Is recognized for being proactive;

Stands out for strong organizational and planning skills;

Demonstrates a high level of discretion;

Is known for sound judgment;

Has strong proficiency in French and an intermediate level of English, as the role involves daily oral and written collaboration with unilingual English-speaking internal and external partners;

Has experience coordinating cross-functional projects or corporate events (an asset).

Why you will enjoy working with us

A work environment where learning and development merge with a collective quest for excellence ;

A healthy, safe, fair and inclusive environment where potential can be expressed and developed freely;

The possibility of working in a hybrid work environment, supported by flexibility and access to inspiring and innovative workspaces;

Competitive employee benefits: Flexible group insurance, competitive retirement plan, share purchase plan, vacation and wellness and personal development days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

and get ahead in your career, where your talent truly matters!Are you hesitating to apply?

At iA, we believe in potential and value diversity of experience. If this role inspires you, dare to apply – your place may be with us and we want to get to know you!

Get ahead of your career, where your talent belongs

See why so many people choose iA!

Company Overview

iA Financial Group is the strength of a company with a human side, with its over 10,000 employees. Together, we have earned the trust of our more than five million clients and 50,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $235 billion in assets, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 130 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

Our commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, write to us. Someone from our team will be happy to assist you.