Manager of Fleet and Business Support (1 vacancy) at City of Woodstock, Ontario

2026-54

Manager of Fleet and Business Support (1 vacancy)

Reporting to: Director of Public Works

Department: Public Works

Classification: PERMANENT Full Time; Non-Union

Salary Range: $117,205 – $139,366

Hours of Work: 8:30 a.m. to 4:30 p.m. Monday to Friday

Starting Date: August 2025

Application Deadline: No later than 4:00 p.m. July 21, 2026

Why City of Woodstock?

Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 45,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The City is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the City’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:

• Join a growing and dynamic organization offering rewarding careers,
• Competitive wages,
• Defined Contribution Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
• Training opportunities to support you in this role,
• And a great working environment for individuals committed to making a difference

Summary of Position

The Manager of Fleet and Business Support is responsible for the strategic leadership, administration and continuous improvement of the City’s fleet management and operational business support functions. This position provides oversight of corporate fleet assets, fleet lifecycle planning, preventative maintenance programs, procurement, inventory control, business systems optimization, and regulatory compliance.

The Manager of Fleet and Business Support leads a diverse team supporting the operation, maintenance and replacement of a broad municipal fleet, while also advancing business processes,

technical solutions, data analytics and operational service improvements. The role is accountable for planning and administering operating and capital budgets, developing policies and procedures, supporting labour and employee relations matters, and ensuring service delivery aligns with legislative requirements, corporate standards, and the City’s strategic priorities.

This position serves as a key resource to City departments on fleet acquisition, utilization, maintenance and business support practices, and contributes to a safe, efficient, innovative and sustainable municipal operation.

Duties and Responsibilities

• Provide leadership and direction to Fleet Services staff, including supervision of management, supervisory and support positions, with indirect oversight of front-line shop employees across multiple shifts. Oversee recruitment, performance management, coaching, training, succession planning, health and safety, labour relations, and the development of a productive and accountable team environment
• Lead the development and administration of Fleet Services operating and capital budgets, including fleet lifecycle and reserve planning, to support sustainable service levels and value-for-money outcomes
• Oversee procurement and contract administration for vehicles, equipment, parts, software and contracted services, including specification development, tender documentation, vendor performance monitoring, and expenditure control
• Oversee preventative maintenance and repair programs, fleet replacement planning, acquisition and disposal processes, fuel management, licensing, telematics, inventory and internal stores functions
• Ensure compliance with applicable legislation, regulations, standards and internal policies, including requirements related to vehicle operations, safety, fuel handling and other relevant municipal fleet obligations
• Works collaboratively with user departments to assess fleet needs, establish service standards, and support effective and economical asset utilization
• Responsible for operational business support activities, including software administration and optimization, technical and process improvements, data analysis and performance reporting, workflow review, policy and procedure development, and business planning support.
• Identifies opportunities for innovation, sustainability, electrification and operational efficiency, and provides advice and recommendations to senior management on fleet strategy, service delivery and organizational improvement initiatives
• Supports cross-departmental collaboration, stakeholder engagement, project coordination, and continuous improvement initiatives, while ensuring services are delivered in a manner that is safe, customer-focused, fiscally responsible and aligned with corporate objectives

Qualifications

Essential:

• Post-secondary degree or diploma in Mechanical Engineering, Industrial Engineering, Business, Public Administration or a related discipline, or an equivalent combination of education and experience
• Minimum of five (5) years of progressively responsible experience in fleet management, including at least three (3) years in a management or senior supervisory capacity
• Demonstrated experience managing staff, budgets, contracts and operational service delivery in a unionized environment
• Strong knowledge of fleet asset management, lifecycle planning, preventative maintenance principles, shop operations, inventory control and procurement processes
• Demonstrated experience addressing employee and labour relations matters, including performance management, attendance management, discipline and collective agreement administration
• Sound knowledge of applicable legislation, regulations and standards, including the Occupational Health and Safety Act, Employment Standards Act, Highway Traffic Act, Ministry of Transportation requirements, Commercial Vehicle Operator’s Registration requirements, and related environmental and safety obligations
• Experience with business systems, data analysis and performance reporting; proficiency with Microsoft Office applications
• Valid Ontario Class G driver’s license with a driving record acceptable to the City of Woodstock

Preferred:

• Municipal experience in fleet management, public works operations or operational business support
• Professional designation or membership relevant to fleet management, asset management or public works is considered an asset
• Experience with fleet telematics, fuel management systems, dashboard reporting tools such as Power BI, and continuous improvement methodologies

Working Conditions

• The City of Woodstock is a fully in-office workplace where employees are expected to work on-site
• Works a regular schedule of 35 hours per week, generally during normal office hours, with flexibility to work additional hours as required to meet operational demands, attend meetings, travel between sites, and provide support for special projects or urgent issues, including occasional evenings and weekends
• Subject to frequent interruptions, competing priorities and occasional challenging interactions with internal or external stakeholders
• Regular exposure to garage environments and associated hazards such as noise, fumes, dirt, dust, weather conditions and shop-related safety risks, and requires the use of personal protective equipment when attending operational areas
• Prolonged periods of computer and desk work, along with occasional walking, standing, site attendance and light lifting as required

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/ .

We thank all candidates who apply but advise that only those selected for an interview will be contacted.

No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.

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