Administrative Assistant at Kwantlen Polytechnic University

Kwantlen Polytechnic University (KPU) is Canada’s only polytechnic university, proudly serving the South Fraser region for more than 40 years. With campuses in Surrey, Richmond, Langley, and Cloverdale, KPU is deeply connected to the communities it serves and to the diverse cultures, backgrounds, and lived experiences of its students. Through academic excellence, applied learning, innovation, and strong industry and community partnerships, KPU prepares students for meaningful futures.

As an open-access university, KPU is powered by the people who live and work here. We believe every employee plays a meaningful role in supporting student learning and success. We are honoured to carry the name of the Kwantlen First Nation and are committed to equity, inclusion, reconciliation, and respectful relationships. As one of BC’s Top Employers, KPU is dedicated to fostering a supportive, inclusive, and engaged workplace where employees feel valued, connected to purpose, and empowered to make an impact.

We invite you to explore your next career opportunity at KPU and discover how your work can contribute to a university where thought truly meets action.

li { font-size: 14.0px; } li { margin: -9.0px; }

Competition ID: 4720

Internal Closing Date: August 1, 2026

External Closing Date: Open Until Filled

# of Openings: 1

• Salary Information: 9 - BCGEU Pay Grid - $30.34 to $33.88 per hour

Employment Type: Temporary Full Time

Workplace Type: Hybrid

Travel Frequency: Occasional travel between campuses is required.

Employee Group: Support Staff (BC General Employees Union)

Days of Work (BCGEU): Monday, Tuesday, Wednesday, Thursday, Friday, Flex Hours Required

Hours of Work (BCGEU): 8:30am-4:00pm

Hours per Week (BCGEU): 35

We are currently seeking an Administrative Assistant to join our Faculty of Science team.

Job Overview

As a divisional liaison provide administrative support for the Office of the Dean, Faculty of Science and process and coordinate information and provide administrative support to stakeholders for the Apprenticeship programs within the Faculty of Science.

Education and Experience

Completion of a two year diploma and / or equivalent recent-related administrative support experience with demonstrated advancing levels of responsibility.

Minimum five years administrative experience in a similar position; post-secondary work experience is an asset.

Knowledge, Skills & Abilities

Demonstrated understanding of the Industry Training Authority processes and Apprenticeship training requirements.

Demonstrated understanding of registration processes, policy and procedures, curriculum and program development processes.

Excellent interpersonal, organization, planning, coordination, prioritization and follow-up skills.

Excellent written and oral communication skills, the ability to effectively engage with a diverse group of internal and external stakeholders.

Proven ability to address confidential matters and materials with tact and discretion and use good judgment.

Be able to accurately type 50 wpm. Intermediate experience with MS Office Applications, Banner and Fast programs.

Proven ability to meet changing priorities, multi-tasking, work to deadlines and make responsible decisions while maintaining high levels of customer service.

Demonstrated ability to work both independently and as a team member.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.

Total Rewards

As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at [email protected].

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.