Equity Management Coordinator (14 Month Contract)

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Senior Manager, Emerging & High Growth Practice (EHGC), the Equity Management Coordinator will support the Emerging & High Growth Companies (EHGC) Group. Working with clients, legal and administrative team members. This position is responsible for the setup and maintenance of Equity Management platform for clients.

Major Responsibilities:

• Coordinating the equity management platform onboarding process for clients, including liaising between the equity management vendors and client
• Work directly with the client and equity management customer support to troubleshoot problems
• Collaborating with lawyers in the Emerging and High Growth Companies group to reconcile deficiencies in client equity data, including conducting audits
• Work closely with stakeholders within OWT to create a streamlined process to ensure all company records are reconciled and consistent within equity management platforms, athennian & the company’s capitalization table
• Updating and maintaining client equity management accounts to reflect changes in equity data. Responsible for the firms tracking of clients of using equity management platforms
• Responsible for client referrals to equity management platforms, such as (i) share issuances, exchanges and transfers in connection with primary and secondary financing rounds, and (ii) stock option administration including option issuances, option exercises, and amendments to equity incentive plans
• Responsible for the migration of client equity data (shares, options, convertible securities etc.) from the client minute book to equity management platforms, including reviewing and extracting relevant information from corporate records
  
  

Position Requirements

Education and Experience

• A university degree with an interest in the legal industry and/or a college Law Clerk diploma
• An understanding of Canadian corporate law and at least one year of work experience reviewing, updating and maintaining minute books for corporations, with a emphasis on equity management is preferable
• Experience in a professional services environment is an asset
• An equivalent combination of education, training and experience may be acceptable
  
  

Knowledge And Skills

• Strong analytical skills, attention to detail and a problem-solving mindset
• Ability to manage and prioritize tasks with competing deadlines
• Familiarity and experience working with equity management software (e.g. Carta, Shareworks, Pulley) and legal entity management software (e.g. ALF Corporate, Athennian) is preferred
• Strong verbal and written communication skills
• A team player who also works well independently
• Customer service oriented
• Strong ability to learn existing business practices
  
  

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.