Administrative Assistant

Halifax Water is currently hiring for the job of Administrative Assistant. This is a regular opportunity in the Environment, Health & Safety Department and has full time hours.

What the Environment, Health & Safety Department does:

• Ensures Halifax Water complies with regulations set forth by Nova Scotia Environment, the Department of Fisheries and Oceans, and The Nova Scotia Department of Labour.
• Ensures our customers comply with our Rules and Regulations

As an Administrative Assistant, you will:

• Provide senior administrative and clerical support to the Director of Environment, Health & Safety, while maintaining a high degree of professionalism and confidentiality.
• Assist the Director to carry out their functions, applying effective time management and task follow-up.
• Work within shared work environments (MS SharePoint, Document Management System, MS Teams, Teams TaskBoards, corporate financial system).
• Assist with preparing related budget documents.
• Prepare and process claims/invoices and prepare tender documents.
• Compile information from multiple sources and multiple formats.
• Compile associated data and statistics.

To do this job, you need to have:

• A related Administration, Administrative Assistant, or Business Certificate from a recognized educational institute.
• Five years of related administrative experience.
• Demonstrated experience working with Microsoft Office 365 applications (including Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Teams, SharePoint, MS Forms) and Adobe Pro for the conversion of files.
• Knowledge of other Microsoft applications such as Project, PowerBI, Visio, and Planner will be considered an asset.
• Accuracy in typing.

This job is a non-union position. The job description and benefits to working at Halifax Water can be viewed on the Halifax Water website (Work for Halifax Water | Halifax Water).

Halifax Water Is An Equal Opportunity Employer. This means:

• Our goal is to be a diverse workplace, which is representative of the community we serve, at all job levels. We believe a diverse workforce positively contributes to our success, and the success of our community.
• We encourage applications from qualified African Nova Scotians, LGBTQ+ community, racially visible persons, women in non-traditional positions, persons with disabilities and Indigenous persons. You are encouraged to self-identify in the cover letter.

Application Deadline is 4:30 pm on October 28, 2024.

Thank you for applying for a job with us. We will contact you only if we choose you for an interview.

If offered the job:

• You may need to complete a practical test.
• You will need to successfully pass a background check.