Site Time Focal

Reference ID R166726 Updated 11/11/2024

Business Administration

Canada

Fort Saskatchewan

N/A

Position Purpose

As a Site Time Focal, you will be responsible for all payroll entries including reporting, problem-solving and troubleshooting. Further, you will serve as administrative support for the Asset Teams.

Accountabilities

Payroll:

• Maintain a skill level in the CATS (Cross Application Time Sheet) SAP Program and constant knowledge of the Hourly Payroll Practices and Collective Bargaining Agreement
• Subject matter expert for SchedulePro tool used for shift scheduling and timesheets by the Production Team Members
• Timely and accurate input of exception time into HR CATS (Overtime, absences, shift changes, work up, etc.)
• Act as a resource for payroll inquiries/issues in consultation with the Shell Hourly Time Focal and HR Service Desk if required
• Audit time entries prior to payroll deadline each pay period per HR auditing standards
• Validate and assist in year-end quota balance reconciliations for payouts and carryovers
• Ensure appropriate quota entitlements are showing in SAP for each hourly employee in Quarter 1 of each year
• Responsible for ensuring CATs documentation is secured and confidential in line with current policy
• Interfaces with Human Resources and the Payroll Team on overtime policy issues and the data entry and reporting processes
• Attends monthly payroll meetings and participates as the meeting chair on a rotational basis
• Compiles various reports including but not limited to the Production monthly overtime report, quarterly absence reports and year-end sickness reports
• Provides back up support for other Production Time Focal for time entry & timesheets/inquiries
• Onboard new Production hourly & staff about pay practices and timesheet process by giving presentations or sending out emails
• Coach PTMs and Production Team Leads when necessary to make the process effective and to ensure consistency
  
  

Administrative

• Administration duties including stationery order, meeting scheduling and office management
• Timely and accurate resolution of expense statements
• SharePoint Functional Site Owner for Asset team
• SharePoint Records Management Focal for Asset Team
• Support Production with ad-hoc projects to deliver for the business
  
  

Requirements

• Must have legal authorization to work in Canada on a full-time basis for anyone other than your current employer
• You must have a minimum 3 year of experience
• Business Administration Certificate or Office Administration Certificate preferred
• Proficient at using office software such as MSWord, PowerPoint, Excel, Outlook, SharePoint, SAP (CATS), etc. experience would be an asset
• Experience with balancing competing priorities
• Excellent communication and interpersonal skills and ability to interact with staff at various levels
• Handles sensitive matters with integrity and discretion
• Excellent time management to work within tight deadlines, data accuracy and ability to understand complex pay policy and procedures
  
  

If you don’t see yourself fully reflected in every job requirement listed in the posting above, we still encourage you to reach out and apply. Research has shown that women from under-represented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.

Company Description

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally and socially responsible. We have expertise in among other exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of oil products, chemicals, electric power, renewables and energy solutions.

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential.

We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.