Accounting Clerk

Accounting Clerk – Accounts Payable & Receivable

(Full-time, On-site)

We are a family-owned and long-standing leader in the industrial refrigeration sector across Ontario. For over 25 years, we have built a reputation for quality and dependable service, driven by our team of dedicated professionals. Join us as we continue to raise the benchmark of excellence in our industry.

About the role

We are currently seeking a seasoned Accounting Clerk to join our accounting department. The ideal candidate will have experience managing both Accounts Receivable (AR) and Accounts Payable (AP), with a focus on ensuring seamless cost recovery through precise client invoicing. In this role, you'll also handle payroll and employee expenses as part of the invoicing process.

If you answer YES to the following, we want to hear from you!

Are you passionate about providing exceptional customer service and communicating effectively?

Do you have on the job experience working with QuickBooks Online and Hubdoc?

Do you take pride in a job well done?

Do you have a post-secondary diploma or certificate in a relevant field

Who You Are

You thrive on digging down to the details right to ensure client billing and cost recovery are complete and accurate.

You say what you mean and mean what you say.

You enjoy working in office and getting to know your colleagues.

You are seeking a full-time employment role with competitive compensation and room to grow.

What You Will Do

As a frontline member of our accounting department, you will be responsible for being an ambassador to our reputation of accuracy and excellence. Your core responsibilities will include:

• Accounts Payable
  • Match purchase orders to bills
  • Post bills and linking to work orders
  • Reconcile monthly supplier statements
  • Build and maintain strong supplier relationships
  • Compile employee expense reports for approval and processing

• Work Orders
  • Coordinate with the Service Manager to ensure that all costs are attached to work order
  • Reconcile closed work orders for completeness and follow up as needed
  • Create client invoices including client PO requests
  • Track work-in-progress (WIP)

• Accounts Receivable
  • Receive and record client payments
  • Follow up on outstanding invoices
  • Reconcile and send monthly client statements
  • Build and maintain strong client relationships

What You Bring

• A motivated and "get-it-done-right-the-first-time" attitude to everything you do
• 3+-years' experience in AR/AP within a team environment
• Proficiency in QuickBooks Online and Hubdoc is required (minimum 1-year each)
• Multi-currency experience would be an asset
• Post-secondary diploma or certificate in a relevant field
• High level of proficiency with MS Office Applications (Word, Excel)
• Must reside in the GTA and be willing to work in-office
• Must be eligible to work in Canada

What We Offer

• Full-time employment
• Competitive compensation
• Opportunity for growth and advancement
• Comprehensive benefits including health, medical, dental, vision

Tools We Use:

• Microsoft Office 365 including Teams
• QuickBooks Online
• ServiceBox
• Hubdoc

We are a people-first organization that values diversity and inclusivity. As an equal opportunity employer, we are committed to creating a workplace where everyone feels welcome and supported. Accommodations are available upon request for candidates participating in all aspects of the selection process.