Legal Assistant

Employment Status: Exempt - Regular Full-Time

Scope

The City of Surrey is seeking a Legal Assistant to join a professional and collegial team consisting of solicitors, paralegals and legal assistants to perform a wide array of complex and confidential, legal, and administrative tasks in support of the lawyers within the Legal Services & Risk Management Division.

Responsibilities

• Screen and address incoming files, inquiries, and correspondence
• File intake and closing
• Photocopying, preparing binders for Council proceedings and other proceedings, and filing
• Schedule meetings and prepares relevant documentation
• Draft and edit general correspondence, agreements, legal opinions, legal arguments, corporate reports, requests for proposal and other documentation
• Review, gather, and manage documents to be used in proceedings
• Assist with Freedom of Information requests, including redacting documents
• Timekeeping for staff within the Legal Services & Risk Management Division
• Exercise a high level of confidentiality and tact
• Exercise independent judgment when working with precedents
• Corporate and land title searches
• General reception duties
• General office duties as required
• Other duties as assigned, including handling subpoenas, tax sales, bankruptcy proceedings, etc.

Qualifications

• Completion of Grade 12 or equivalent, supplemented by a legal administrative assistant certificate or diploma by an accredited program
• Minimum of 3 years experience as a legal assistant, some experience working with both litigators and solicitors would be an asset
• Experience with Freedom of Information Act requests would be an asset
• Experience working in a municipal or government environment would be an asset
• Strong attention to detail and accuracy
• A high level of proficiency with MS Word, Excel, Adobe Acrobat, PowerPoint, and various document management systems
• Strong written and verbal communication skills
• Exceptional interpersonal skills and ability to both work collaboratively in a team environment and independently
• Organized and meticulous
• Ability to work under pressure in a busy environment to multi-task, prioritize, and organize within strict timelines
• Eagerness to assist with the needs of the office as they arise
• Strong working knowledge of current legal office practices, procedures and filing systems
• Solid knowledge of basic legal concepts, principles and terminology

Other Information

• Number of Job Openings: 1
• Salary Information: A2 - $72,589 to $85,399 annually

Conditions of Employment: This position requires completion of a Police Information Check. Successful applicants must provide proof of qualifications.