Clerk B - Engineering

Recruitment Details

Clerk B - Engineering

Department: Public Works

Designated Work Location: 1155 Pacific Avenue, Hybrid with designated work location

Position Type: Permanent on a temporary basis (up to 18 months), Full-time

Salary: $1,798.30 - $2,105.55 biweekly as per the Clerk B classification

Posting No: 125459

Closing Date: January 23, 2025

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the direction of the Coordinator of Clerical Support - Finance, the Clerk B is responsible for providing administrative support for the Engineering Division which may include preparation of correspondence and documents, providing advanced word processing services, undertaking financial support functions, routing and responding to 311 service inquiries, and maintaining divisional files/records related to the various services within the Engineering Division.

As The Clerk B - Engineering You Will

• Provide administrative support for the Division Manager and other supervisory staff in the Division.
• Manage work flow for the Engineering Division by processing and tracking incoming correspondence and distributing as required to appropriate staff.
• Prepare, type, format, and proofread letters, memos, reports, bid opportunities, spreadsheets, and other documents using Microsoft Office, ensuring accuracy within assigned timeframes.
• Provide central coordination of the Division's reports and Bid Opportunities while ensuring that strict deadlines are met as per Departmental and Corporate directives.
• Act as a recording secretary during Divisional meetings and prepare and distribute meeting minutes in a timely manner.
• Schedule meetings and appointments, arrange for meeting rooms and coordinate provision of equipment and resources.
• Undertake financial support functions including preparation of purchase orders and work orders, processing of invoices, preparation of journal entries, maintaining commitment control, reconciling purchasing card statements, handling petty cash, maintaining internal financial spreadsheets, and processing accident/damage claims.
• Undertake human resource support functions including reimbursements through payroll, preparation and submission of forms for employees, and administering of telephone requirements.
• Be the division contact with 311 and assign service requests to the appropriate supervisor/employee in the Division.
• Develop and maintain filing, archiving, tracking and bring-forward systems to ensure appropriate action and follow-up on all requests, correspondence, issues, and dispositions.
• Organize and submit conference registrations for the Engineering Division staff.
• Maintain appropriate security for materials and information of confidential and/or sensitive nature.
• Provide relief and coverage for a variety of clerical positions within the Engineering Division.
• Perform other duties compatible with the classification.
  
  

Your Education And Qualifications Include

• Senior 4 (Grade 12) education or GED (General Education Diploma) plus graduation from a recognized or secretarial post-secondary school, or an equivalent amount of related education and experience.
• Minimum of 2 years' experience in providing secretarial/administrative support to management staff.
• Demonstrated computer skills with the ability to work in a Windows environment using Word (Advanced), Excel, Outlook, and to learn and work with various software packages including applications such as PowerPoint.
• Strong written communication skills with the ability to write documents emphasizing strong grammar and spelling.
• Strong interpersonal skills with the ability to establish and maintain good working relationships with all levels of staff and co-workers.
• Ability to maintain confidentiality with respect to dealing with sensitive documents and employee issues.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work under pressure, set priorities, and work in a team atmosphere.
• Demonstrated ability to compute accurate mathematical calculations.
• Knowledge of policies and procedures relating to the operation of the Public Works Department is considered an asset.
• Working knowledge of PeopleSoft (Purchasing, Accounts Payable, and HR Modules) would be an asset.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.
  
  

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
  
  

How To Apply

APPLY ONLINE, including all documentation listed below:

• Current resume (Required).
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.*
  
  

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/ . For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311 .

Hours of Work: 8:00a.m. - 4:00p.m. Monday to Friday

Employee Group: C.U.P.E.

Position Reports To: Coordinator of Clerical Support - Finance

• If and when this temporary position becomes permanent, the successful applicant to this bulletin will automatically receive this position and a further bulletin will not be necessary.
• Applicants may be required to undergo testing to determine their knowledge, abilities, and skills as they relate to the qualifications of the position.
  
  

Only candidates selected for interviews will be contacted.